Store Supervisor

3 days ago

Kalapatti Coimbatore Tamil Nadu, India ARUN REGA BAKERY MACHINERIES PVT LTD Full time

**Process Involved**
1) Inward
2) Issues
3) Purchase Requisition and Pending materials follow up
4) Subcontract
5) Stock Maintenance
6) Bill Passing for Accounts

7) General

**1) Inward**
**Step 1**: Once a material enters the premises, it has to be stopped at gate for checking.
:Security has to check the quantity and material according to DC or Bill AND PO and SEAL AND SIGN the documents as proof.
:the materials are then sent to the respective store location and the same is infirm to store in-charge
**Step 2**: in-charge receives the material at the allotted location, verifies if it's according to the PO mentioned, and if everything is ok, he accepts the material.
**Step 3**: GIN Is made in ERP
**Step 4**: the material is then TAGGED with White color and then sent to QC for inspection.
**Step 5**: once the inspection is completed and its cleared, the material is sent to its respective store location. Insist QC department for the Report.
**Step 6**: The bin card is updated.
**Step 7**: GRN is made in ERP
**Step 8**: Excel is Updates

**Step 9**: Bill/DC had to be Sealed and Signed with GRN, GIN and store entry reference number

**2) Material Issue**:
**Step 1**: receive the SIGNED (must be signed by concerned supervisor) material Issue slip from the employee.
: take the materials and issue the same as per the requirement in slip, and WRITE against it the quantity that was actually issued.
**Step 2**: the issue is then updated in the Bin Card, ERP, Issue note
**Step 3**: send the slip for Stock updating in excel to the concerned person.
**Step 4**: File the issue slip

**3) Purchase Request and Pending Materials Follow-up**

**a) Purchase Request**
**Step 1**: Everyday the stock has to be noted to determine if it has gone below minimum level.
**Step 2**: if necessary a PR has to be raised as per the re-order quantity in ERP or manual
**Step 3**: Once it's raised, it has to be approved by head and mailed to Purchase department.

**b) Pending Materials Followup**

**Step 1**: A file for Purchase Order is maintained and once a material is received, its kept in the bills to be passed file.

**Step 2**: Every morning the pending materials are listed by looking into the balance PO or DC copy and the concerned Supplier or Purchase department are alerted IF THEY HAVE CROSSED THE DUE DATE

**Step 3**: this has to be followed up on daily basis and a mail sent to purchase department.

**4) Subcontract**

**Step 1**: A dc is raised after approval from the concerned head for the material to be sent outside for Job work.

:when the material received from the contractor, the same steps followed for inward are applied.

**5) Stock Maintenance**:
**Step 1**: The stock Statement has to be updated everyday without fail

**Step 2**: the inward is added to the stock of the respective material. EVERYDAY

**Step 3**: The daily issues are subtracted from the stock of the respective material EVERYDAY

**Step 4**: Closing balance of the material is verified EVERYDAY

**Step 5**: Stock statement has to be submitted to Accounts department on the 1st of every month without fail.

**Step 6**: Random audit has to be conducted on weekly basis.

**6) Bills Passing for Accounts**:
**Step 1**: Receive the bill - Once a bill is received, it will be of 2 type

a) bill received along with the material

b) DC was received with material and bill received later via courier or messenger.

**Step 2**: Verify Seal and Sign -The received bill has to be attached with the respective DC ( that is previously sealed by security and Stores Incharge) or if No DC then the materils itself must have the seal and sign of Security and stores In-charge.

**Step 3**: Attach PO or DC - attach the respective document to the bill from the pending Doc File

**Step 4**: Verify the rates - compare the rates with the PO or the quantity with the DC and if everything is right, pass the bill to Accounts
- if some mismatch, call the concerned person to either change the bill in caaase of supplier mistake or raise a debit not.

**Step 5**: Passing the bill to Accounts - once every document checks out then the bill is passed to accounts. make sure the following docs are attached along with it.
- original bill
- PO / DC
- Seal and Sign of security and Stores
- Stores Entry Seal and sign
- ERP GRN and GIN number
- QC report

**General**:

- Keep Clean atmosphere in store areas/racks
- Designate and make Bin location for each item.
- keep flammable materials separately and store at floor level
- Make possible of locking provision in all gated store rack provisions
- Display material category/machine wise components to identify easily
- Insist and follow the communications possibilities by you and others with respect to process flow
- Avoid frequent raising of purchase requisition by planning as per work order requirements.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly

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