Procurement Assistant

2 weeks ago


Chennai, India CARE India Full time

CissdSouth Zone
Required Experience
- 2 - 9 Years
- Posted On
- 21 Apr 2023
Basic Section- Band- Support Staff- Grade- H- Designation- Procurement Assistant- Employment TypeOrganisational- Company- CISSD- Business Unit- SPU-1- Function- PMU-1- Sub Function- Program Implementation- Cost Center- Shared- Country- India- Zone- South Zone- State- Tamil Nadu- Working Location- Chennai- Sub Unit- HQ- SkillsSkill

Minimum Qualification

BA - BACHELOR OF ARTS

BCOM - BACHELOR OF COMMERCE

CERTIFICATION

No data available

Working Language

No data available
- Job Description- POSITION/DESIGNATIONProcurement AssistantGRADE/LEVELHPROJECT/UNIT
- **PIU-2, Regional Office.**

PROJECT DURATIONMay 2023- March 2024REPORTS TOProgram Support ManagerLOCATIONChennai, Tamil NaduTRAVEL20% - 25% in the Projects areas and in and around ChennaiABOUT USCARE is a not-for-profit organization working in India for over **70 years**, focusing on alleviating poverty and social injustice. We do this through well-planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response. Our overall goal is the empowerment of women and girls from poor and marginalized communities, leading to improvement in their lives and livelihoods.

During FY **2020-21**, CARE India directly reached out to **52.7 million** people through **53 programmes** across **18 states**, covering more than **130+ districts**. We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.

CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.

Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives. CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.

Our employees are committed to CARE’s values, Code of Conduct, and safeguarding commitments towards a safe workplace for all, including the principle of ‘do no harm’. They are also responsible to uphold and strengthen our safeguarding commitments in their role. To know more about our safeguarding policies please visit our website link given below.-
JOB SUMMARYThis role is to provide the support and assistance for the Procurement and Administration of CISSD, Regional office operations.

ROLES AND RESPONSIBILITIES- Ensures that required vendors are empaneled in our database.
- Ensures that the Goods and Services Indents are submitted to the procurement unit for timely supply of goods & services.
- Acquaint with policy for petty procurement to maintain the services uninterruptedly.
- As per the procurement procedures and classification of items to be procured and also as per the delineation chart.
- All the correspondence regarding Vehicles, AMCs and petty cash are to be made and filed in respective files.
- To Supporting to prepare the Summary bid analysis.
- Follow up with vendors for timely delivery of the ordered items and receive material and certify that they are as per specification.
- Follow up with finance for timely release of payment to vendors / consultants.
- Support to Explore market for potential vendors either visiting the market or using secondary information like yellow pages / feedback from similar organizations.
- Support in Handling Vehicle Maintenance
- Manage physical assets and do reconciliation on a monthly basis.
- Manage the logistics of important visitors to the state/ program as required by operations.
- Documentation of Signed POs, Invoice, GRN and Vender Evaluation Forms.
- Documentation of Photographs of Assets, Invoice and POs.
- In addition to the above points, other official activities are to be carried out as instructed by the supervisor.

QUALIFICATION & EXPERIENCE- Graduate with any discipline.

SKILLS & COMPETENCIES- Good communication skill written and verbal in English and Tamil languages.
- Proficiency in computers (knowledge of MS Office, Excel and power point, ERP system etc)
- Able to read, write and speak in English & Tamil language.



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