Project Coordinator

4 weeks ago

Pune Maharashtra, India ESP Global Services Full time

**About the Job**:
As a Project coordinator base in Pune, India. will be responsible for to co-ordinate any projects and transitional activities assigned by the Project Services Manager on behalf of ESP and its customers and ensure that the delivery of these projects is implemented in line with agreed project plans and Service level Agreements (SLAs).

**What will you do?**:

- Act as the Single Point of Contact (SPOC) for internal and customer Project, Engineering and Service Delivery teams and co-ordinate all project and transitional activities and develop and sustain excellent relationships with ESP’s customers.
- Ensure projects are coordinated through all project phases to completion in line with the requirements, quality standards, budget and timescales to meet the customers’ expectations.
- Create and regularly maintain all required project profitability reporting documentation.
- Produce weekly and/or monthly reports on performance on assigned projects and report the Project Services Manager as required.
- Track project scope and identify any cases of scope creep, escalating to the appropriate level, within the Project Services Team.
- Identify any required amendments to project documents, e.g. plans or contracts and escalate to the appropriate level within the Project Services team, for the amendments to be handled under change control.
- Ensure that any ESP resources are assigned to individual project activities and that they are fully briefed and have the required skills, tools and instructions to complete the required work to the agreed quality and performance levels.
- Identify & track all costs incurred in delivering the project via the Project Cost Tracker, created during project startup. Costs to be captured/tracked will include Labour costs (internal & partner if applicable), O/T costs, travel expenses, other expenses i.e. setup costs, access permit costs, vehicle hire/purchase costs, shipping/logistics, training costs etc.
- Provide accurate and timely billing to the customer for all assigned projects on a monthly basis, working closely with the ESP Project Services and Finance teams to ensure that costs are allocated to the correct project and that any invoice queries are swiftly resolved.
- Receive and validate all engineering documentation on completion of project activity to ensure that the work has been completed on time and to the agreed quality.
- Where requested by the Project Services Manager, provide input into, and participate in, any process improvement activities.
- Identify all key stakeholders - internal & external - during project startup and manage them accordingly throughout the project.
- Develop and maintain close working relationships with the Customers Project and Operations/Service Delivery teams to understand their business needs and highlight any account development/new business opportunities to the ESP SDM or Bid Team.
- Own any Project related escalation or complaint logged by the customer, as required, and work with the Project Services Manager and relevant ESP SDM to identify and implement corrective actions, until the issue is fully resolved to the customer's satisfaction.
- Manage any risks to project delivery, by analysing them and identifying actions to mitigate the impact of the risk, using the Risk Log tab in the Project workbook, to capture all progress and other updates.
- Escalate any high impact risks to the Project Services Manager
- Where appropriate, for large projects, an MS Project schedule should be created capturing all significant project activities and any external dependencies, and used to track progress throughout the project, via regular reviews and updates taking input from the project team members and key stakeholders.
- Provide support to the ESP Bid Team, in the generation of new bids & proposals, as required.

**What will you bring to ESP?**
- 1+ years' experience required within an IT Service Management and / or Project Management environment for role holder to perform fully and effectively in the job.
- Formal Prince 2 Foundation qualification (or equivalent) is preferred.
- Proficient level knowledge of MS Office/O365 suite.
- Experience of working with offshore/best shore/remote teams/resources.
- Experienced in delivering presentations and customer facing Service/Project coordination.

**If you are.**
Motivated to develop your career in Project Management, supported by a strong learning and development culture, you are passionate about delivering service excellence and like the variety of end user environments we should connect and explore.

**What we will offer**:
**Personal & Professional Development**

**Diversity, Inclusion & Belonging**
We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know diverse backgrounds are valued and succeed here.

**Salary**:
We offer a competitive range based upon suitability or experience.

**Benefits**:

- Holiday Leave
- Life Insurance
- Perkbox disc

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