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Admin Executive

1 month ago


Kalbadevi Mumbai Maharashtra, India Silver Emporium Pvt Ltd Full time

**Job Summary**:
The Admin Executive is responsible for ensuring smooth day-to-day operations by managing administrative tasks, coordinating with departments, and supporting organizational efficiency. This role involves managing office supplies, documentation, vendor coordination, and providing administrative support to management and staff.

**Key Responsibilities**:

- **Office Administration**:

- Oversee office supplies and inventory, ensuring timely procurement and availability.
- Manage office cleanliness, maintenance, and upkeep of facilities.
- Supervise support staff such as office assistants, housekeeping, and security personnel.
- **Documentation and Record Keeping**:

- Maintain accurate records of company documents, contracts, and correspondence.
- Ensure proper filing systems are implemented and updated regularly.
- Handle confidential information with discretion.
- **Coordination and Support**:

- Assist in organizing meetings, conferences, and company events.
- Coordinate with vendors, service providers, and contractors for office-related requirements.
- Support other departments with administrative tasks as needed.
- **Communication and Correspondence**:

- Act as a point of contact for internal and external stakeholders.
- **Compliance and Reporting**:

- Ensure adherence to company policies and procedures.
- Prepare and submit reports related to administrative activities to management.
- **Travel and Logistics Management**:

- Arrange travel, accommodations, and itineraries for staff and management.
- Oversee logistics for courier and shipping services.

**Required Skills and Qualifications**:

- **Educational Background**: Bachelor’s degree in Business Administration or a related field.
- **Experience**: 1-3 years of experience in an administrative or office management role.
- **Technical Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint).
- Familiarity with office management software is a plus.
- **Soft Skills**:

- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Problem-solving and decision-making skills.
- Attention to detail and time management.

**Key Performance Indicators (KPIs)**:

- Timely completion of administrative tasks.
- Cost efficiency in procurement and vendor management.
- Employee satisfaction with administrative support.
- Accuracy and organization of documentation.

**Preferred Traits**:

- Proactive and resourceful.
- Ability to handle multiple priorities under pressure.
- High level of professionalism and integrity.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Morning shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person