Personal Assistant/secretary

2 weeks ago


Mumbai, India Material Recycling Association of India Full time

Position: Personal Assistant (PA) to the Secretary General

Organization: Material Recycling Association of India (MRAI)

Job Summary:
Key Responsibilities:
1. Provide Administrative Support:

- Assist the Secretary General in day-to-day administrative tasks.
- Manage the Secretary General's calendar, schedule meetings, and appointments.
- Prepare and maintain important documents, reports, and correspondence.

2. Shorthand and Typing:

- Utilize shorthand skills to take dictation during meetings and discussions.
- Transcribe shorthand notes into well-structured, accurate documents.
- Demonstrate excellent typing speed and accuracy when drafting documents and correspondence.

3. Communication:

- Maintain effective communication with internal and external stakeholders.
- Handle phone calls and inquiries, directing them to the appropriate channels.

4. Information Management:

- Organize and maintain records, files, and documents.
- Retrieve and provide requested information promptly.
- Ensure confidentiality and security of sensitive information.

5. Meeting Support:

- Prepare meeting agendas, documents, and presentations as needed.
- Attend meetings with the Secretary General, taking minutes and ensuring follow-up actions are documented and executed.
- Assist in organizing events, conferences, and seminars.

6. Office Operations:

- Maintain office supplies and equipment, coordinating repairs or replacements when necessary.
- Assist in the management of the office's daily operations.

Qualifications and Skills:

- A bachelor's degree or equivalent.
- Proven experience as a Personal Assistant or Secretary.
- Proficient in shorthand and excellent typing skills with a minimum typing speed of 40 words per minute.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and ability to handle confidential information.
- Strong problem-solving and time management abilities.
- A proactive and adaptable attitude.

The Personal Assistant to the Secretary General of MRAI is expected to be a reliable and efficient professional who can effectively support the Secretary General in their role and contribute to the organization's overall success.

**Salary**: From ₹30,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 3 years (preferred)


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