Personal Executive Office Administrator

2 weeks ago


Mohali, India Web Forte Technologies Pvt. Ltd. Full time

**Key Responsibilities**:

- **Calendar Management**: Efficiently manage and maintain the Executive Team's calendar, including scheduling appointments, meetings, and events.
- **Administrative Support**: Perform various administrative tasks including document preparation, form filling, and report generation.
- **Meeting Coordination**: Organize and coordinate all aspects of meetings, including venue arrangements, technology setups, and documentation preparation.
- **Travel Arrangements**: Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
- **Personal Tasks**: Assist with personal tasks and errands for the executive team as needed, ensuring a good balance between professional and personal commitments.
- **Office Management**: Oversee the day-to-day operations of the office, including supplies management, equipment maintenance or replacement, and liaising with various service providers.
- **Confidentiality**: Maintain a high level of confidentiality in handling sensitive information and documents.
- **Project Assistance**: Support the executive teams with project management, including tracking deadlines, coordinating with team members, and ensuring progress on key initiatives.
- **Event Planning**: Assist in planning and executing corporate events, meetings, and employee engagement activities.
- **Driving Responsibilities**: Drive the executive team to various locations for meetings, events, and other work or personal related tasks. This includes maintaining a high level of punctuality and ensuring vehicle maintenance and safety.

**Qualifications & Education**:

- A bachelor's degree in any field is acceptable.
- At Least 1 year's experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Good verbal and written communication skills.
- A proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Proficient in Microsoft Office and other productivity tools.
- Strong organizational and time-management skills.
- Knowledge of upkeep daily operations of an IT office.
- Ability to drive various types of vehicles and navigate different routes efficiently.

**NOTE** - An applicant must be a licensed driver.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Flexible schedule

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Industrial Area, Mohali (Near Videocon): Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person


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