Executive Assistant

2 weeks ago

Mumbai, India Saint Gobain Full time

**Roles and Responsibilities**

**Head - HR's Office**
- Handle independently the office of the Head - HR
- Control and maintain an effective calendar system, Co-ordinate appointments/ meetings as required
- Answer and Screen Telephone calls and provide information to callers
- Open and prioritize confidential postal mail. Self-correspondence on routine matters, within the authority delegated
- Track and follow-up action items on the Head - HR's behalf
- Organize and maintain paper, electronic files and confidential files
- Serve as a liaison between the Head - HR's office and other teams / departments
- Travel, Stay Arrangements (both Domestic and International) through the Portal + Travel desk
- Reimbursement of Expenses post travel
- Assist in preparing presentations, Summary reports, announcements, office orders and any other documentation
- Liaison with HR delegates visiting India, Organise their Visa invites, hotel stays, local transfers, and other related activities.

**HR Admin Support**
- Support in periodic HR calls, HR Meets, HR Conferences, HR workshops
- Work collaboratively with other team members to ideate, develop and drive initiatives for Employee Engagement. Support in Employee Engagement activities, events, campaigns, festivals during the year
- Support the SG India Induction programme when held in Mumbai face - to - face
- Support the L&D team if any trainings are being conducted face - to - face
- Keep a stock of HR Collaterals, Birthday cards for plant locations, new joinee kits, laptop bags and coordinating to place fresh orders
- Support HRCs in Background Verification - Coordination between the Ongrid Team and HRCs to complete insufficiencies and closing loop until reports are received
- Bachelor's degree in Human Resources, Business Administration, or a rExecutive Assistant To HR Headelated field preferred.
- 4+ years of experience in an administrative support role, preferably in a human resources department.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Knowledge of HR principles, practices, and procedures.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and as part of a team.

**Management Skills**
- Time management
- Organizational skills
- Interpersonal skills
- Problem Solving
- Leadership skills
- Adaptability and flexibility
- Attention to detail
- Presentation skills

**Salary**: ₹500,000.00 - ₹900,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Have you worked in any HR role before? If yes, what was was the role?
- What is your current salary in INR?

**Education**:

- Bachelor's (required)

**Experience**:

- Executive assistant: 4 years (required)
- Health insurance

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