Executive Assistant to CEO

1 month ago


Mumbai, India Probox Infotech Pvt Ltd Full time

At [CompanyX], we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

**Objectives of this Role**
- With a primary responsibility of supporting the CEO, ensure that company goals and objectives are accomplished, and operations run efficiently
- Manage communication between CEO and management team and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that CEO’ priorities are met, organizational goals are achieved, and best practices are upheld

**Daily and Monthly Responsibilities**
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organize team communications and plan events, both internally and offsite

**Skills and Qualifications**
- Any Graduate.
- 5-7 years' experience in administrative role reporting directly to upper management
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Executive Information and MIS
- Managing Company related LinkedIn, Twitter, Instagram, Website
- Employee Engagement, Events Management, Training Management
- Managing Calendar, Meetings Management, Minutes to Follow-up (In-house & External) Responsible for Customer & Vendors Relationship.

**Preferred Qualifications**
- Experience overseeing budgets and expenses
- Experience developing internal processes and filing systems

**Job Types**: Full-time, Regular / Permanent

Pay: ₹246,997.00 - ₹350,000.00 per year

Schedule:

- Day shift

Expected Start Date: 30/01/2023



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