Facility Executive

6 months ago

Hyderabad, India JLL Full time

JLL supports the Whole You, personally and professionally.

Facility Executive
Work Dynamics

What this job involves?
POSITION GOALS
To provide administrative support to the Facilities Management team at Hyderabad
To ensure timely and accurate completion FM reports

DUTIES & RESPONSIBILITIES

**Be accessible for escalation of all FM related issues**:
Oversee the Housekeeping Services
Overall service delivery assessment of HK vendor.
Coordination meetings with vendor for resolution of service issues.
Invoice verification before processing.
Providing support in preparation of annual budget.
Preparation and updation of tracker, MMR.
Monitoring of vendor compliance, vendor scorecard.
Handling moves and updation in the tool.
Stock checking of consumables, ensuring tracker is updated daily and monitoring consumption pattern.

Oversee Cafeteria Services
Ensure that the caterers are maintaining highest standards of hygiene in the services area.
Ensure that the Pest control activities are done as per the schedule.
Manage F&B operations in his daily operations and keep check on the vendor activities.
Oversee Events and Client Activities
Coordination of the events with clients and vendors.
Ensure that the approval for the events are taken well in advance and event details are shared in portal.
Guidelines for the events as laid out by Client are followed.
Ensure that the cars are parked as per the Client Parking Policy and escalation mails to the defaulters are initiated.
Checking of the vendor invoices for correctness and timely submission to the Finance. Manage the budget and the invoice processing and vendor payments.

Overall coordination with all service providing vendors.
Take rounds of the facility regularly to identify issues in Housekeeping, Maintenance, Cafeteria etc and initiate immediate rectification actions
Placing demand for the stationary and tracking the consumption BU wise.
Organising activities such as carpet shampooing, façade cleaning and chair repairs.
Identification of the snags and rectification and updation in the share folder.

EMPLOYEE SPECIFICATIONS
Graduate in any discipline
2-4 years’ experience in facilities management
Tertiary qualifications in hotel management / building management and/or business desirable.
Proven ability to function effectively as part of a team.
Proven ability to initiate and follow up works with the vendors.
Improvement initiatives and cost cutting measures.
Ability to work in the shifts.

KEY PERFORMANCE
MEASURES
Overall client satisfaction by achieving SLA targets.
Timely resolution of helpdesk complaints.
Effective team coordination of direct and vendor staff for efficient service delivery.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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