Support Export Documentation

4 weeks ago

Maharashtra, India Aditya Birla Group Full time

**Updated**:February 10, 2023

**Location**:Maharashtra, India

**Organization**:Metals

1) Job Purpose
- To provide continuous support to Customer and Export Documentation Head to ensure export shipments are made in time and de-risk company with appropriate financial arrangements in place as per internal guidelines and do meet the international banking and shipping norms.
- Follow-up with Regional Managers regarding LCs, advances, and TT related issues for respective plant shipments.
- Co-ordination with plants for timely shipment of material based on financial arrangements received.
- To build cordial relations with Bankers. To monitor and record the smooth handling of documents status before and after Presentation to bank. To ensure submission of Error Free documents to bank against L/C
- To send documents on-time to respective buyer for collection and clearance at destination.
- To Co-ordinate with Shipping Lines/ Forwarder, CHA & Various Govt. Agencies for timely issuance of third-party certificates and Bill of Ladings
- To provide timely Ex India, MIS & Monthly reports to enable management to get first-hand information.
- Entry and record keeping of all LCs in Oracle to plan dispatch.
- Proper and timely information to Buyers with Pre shipment docs and Post Shipment Export documents.
- EDPMS compliance / BRCs follow ups with Banks

4) Key Result Areas/Accountabilities:
Key Result Areas/Accountabilities

Supporting Actions

Export & Export Benefits

Handling of Exports documents

Certify LCs to be as per company guidelines to de-risk the Company.

MIS / Monthly Report

Compliance Issue

Monitoring & reconciliation of EDPMS compliance

Ex-India

Pre-Ship docs to be prepare on time & share the docx with Logistics/Marketing team.

Confirmation of BL drafts before sailing and scan the dox for payment on same day or within a day of receipt of BL and courier/submission to bank the original dox to the respective customer and inform the details to them.

Collection in line of business requirements

Banking activates
- BRCs

Obtain original LCs from banks.

Making sure the LCs comply with international guidelines on LCs (UCP 600), internal guidelines, order conditions and banking requirements.

Seeking amendments for LCs to ensure all internal requirements are complied with to ensure that payments are received without any delay.

Co-ordinating with customers for obtaining amendments.

Entry of all LCs in the Oracle system to enable plants to plan despatches.

Co-ordinate with Regional Accounts for periodic information on Letters of Credit.

Generating daily & monthly MIS for EIAC related data to all concerned departments.

Closure of SB and Inwards in Banks and get E-BRC for release of DBK.

Coordinate with CHAs for Prov. / Final assessments and close the loop in bank on the differential part so that no RBI/Customs query arises. Collect the differential DBK amount from the customs.

Monthly Accrual figure accessed from Oracle System where impact is derived on provisional pricing and then the figure is verified with Customs data.

To provide relevant data to treasury team w.r.t. Export transaction

To follow up and coordinate with various external & internal customers in getting required data/docs.

To interact, coordinate, liaison with treasury team in reconciling EDPMS compliances

Close Ex-India Report thrice every month (final 1st of next month).

**Qualifications**:
Bachelor Of Commerce

**Minimum Experience Level**:
5-8 Years

**Report to**:
Senior General Manager

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