Project Co-ordinator

1 month ago


Mumbai, India Johnson Controls Full time

**Job Details**

**Project Co-Ordinator**

JOB LOCATION Mumbai

**WHAT WE ARE LOOKING FOR**

We are seeking highly skilled, team-oriented Project Coordinator to join our growing company. In this position he will be responsible for preparation and sending invoices to clients and monitoring outstanding balances to ensure each account is paid on time and in full. Keep track of how much money is owed and by whom, often managing numerous client accounts and ensure seamless document management as well as access for the project team.

Experience in Invoicing, Administrative duties and supporting others in a variety of functions.

**What You will do**

Basic understanding of construction projects and billing documentation systemPrepare commercial RA invoices as per contract billing milestone for projects, including all applicable backup/reconciliation.

Collecting all information needed to calculate bills receivable.

Assess and pursue opportunities for maximization of billing; communicate with Supervisor, as to your observations and actions taken

Managing account balances to discover outstanding debts or other inconsistencies

Research any unbilled issues to optimize the billing possibilities for the billing period.

Generate and distribute bi-weekly receivables reports and monthly reports.Recommend and implement agreed process improvements to the billing cycle.

Maintain and update accounts receivable records.

Prepare labour salary data and handle salary related issues

Prepare ad-hoc templates, reports on projects as required.

Maintain confidentiality of sensitive documentation

**How You will do it**

Process and control of all project document types on day-today basis in an accurate and timely manner.

Mail draft /final invoices and file client invoice copies in the billing folder. Follow up with customer for invoice draft approval

Keep the clients informed about their outstanding debts and give them a reasonable deadline to make the payments

Maintain and update the report of all billing activities and present them to the Manager.

Issue customer accounts statement periodically or whenever necessary

Collect feedback from clients and help them solve their issues related to billing

Answer questions and handle complaints/queries from customers regarding bills.

Checking the data input in the accounting system to ensure accuracy of all bills.

Provide support in audits which may include research and reconciliation

Provide site labour salary data to office accounting team to process monthly salary and handling site attendance issues, OT reports etc.

**QUALIFICATIONS**

PREFERED PRACTICAL EXPERIENCE5-6 Years of relevant experience in Billing, Accounts, Administrative duties

Excellent communication and coordination skills. EXPECTED TECHNICAL KNOWLADGE

Strong MS Office Skillse

Primary area of work will be from site office. Attending office on need basis.Willing to travel outstation on need basis.

**Working Hours**

Monday to Saturday 9 am to 6 PM


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