Procurement Associate

**Job Identification**
- 21761

**Locations**
- Pristina, Kosovo (as per UNSCR 1244)**Posting Date**
- 10/30/2024, 11:06 AM
- 11/13/2024, 10:59 PM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- NPSA-7

**Vacancy Type**
- National Personnel Service Agreement

**Practice Area**
- Conflict Prevention, Peacebuilding and Responsive Institutions

**Bureau**
- Regional Bureau for Europe and the CIS

**Contract Duration**
- 1 Year

**Education & Work Experience**
- Bachelor's Degree - 4 year(s) experience OR High School certificate
- 7 year(s) experience

**Required Languages**
- English and Albanian or Serbian

**Vacancy Timeline**
- 2 Weeks

**Mobility required/no mobility**
- no mobility required

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**

UNDP and the Municipality of Pristina have partnered on the “Modernizing Education through Innovation and Heritage” (METIAH) project. The project aligns with Kosovo’s development strategy, which emphasizes cultural heritage preservation, sustainable economic growth, and social inclusion. The planned interventions support these priorities by creating the conditions for modern, multifunctional spaces that promote cultural activities, tourism, education through arts and digital tools, and community engagement. The project aims to support regional tourism and cultural exchange, contributing to broader regional development objectives. The project also aligns with the United Nations Sustainable Development Goals (SDGs): SDG 11: Sustainable Cities and Communities, by making cities inclusive, safe, resilient, and sustainable; SDG 4:Ensure inclusive and equitable quality education and promote lifelong learning opportunities for all; SDG 8: Decent Work and Economic Growth, by promoting sustained, inclusive, and sustainable economic growth and employment; SDG 10: Reduced Inequalities, by empowering and promoting social, economic, and political inclusion, and SDG 16: Promoting peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels.

**Duties and Responsibilities**

The Procurement Associate is a core member of the project staffing structure, responsible for procurement and contractual support of the project. Under the direct supervision of the Project Manager, and close cooperation with UNDP Operations Associate, the Procurement Associate will execute duties and responsibilities outlined below in line with the prevailing UNDP rules and procedures as well as with due compliance with the UNDP internal control framework.

**Provide procurement support to project implementation, ensuring full operational and quality of business processes**
- Ensures that procurement business processes are in line with the UNDP Procurement and Programme and Operations Policies and Procedures and the UNDP Internal Control Framework;
- Provide direct support to the procurement processes including support to the preparation of solicitation documents, tender evaluation and minutes taking/writing;
- Support the market research to identification potential qualified bidders/offerors for the project;
- Support management of contracts with companies (consultancies, works and supply of goods) and individuals (consultancy and other services). Organize a system of tracking contract implementation and ensure that project management is timely alerted on the key milestones (e.g., submission and payment deadlines), and possible deviations of the original contract schedules. Prepare and necessary documentation for the possible extension of contract (cost and non-cost);
- Prepare Project Procurement Plan and keep it updated;
- Assist in preparation of project work-plans through providing support in data collection, systematization and analysis of information, inter-action with institutions in data collection;
- Supports project manager in monitoring delivery of project outputs;
- Provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up activities;
- Assists in preparation of interview minutes and requests for contract;
- Maintains the inventory of project assets/equipment and project correspondence and files;
- Collects data and all relevant information to effectively contribute to measurable review of results and longer-term pro