Admin Incharge

**Position**: Admin In-Charge
**Location**:Rajahmundry

**Job Type**: Full-time

**Job Summary**:
**Key Responsibilities**:

- **Office Management**:

- Oversee daily operations of the office, ensuring smooth administrative processes and efficient use of resources.
- Coordinate office supplies and equipment, ensuring stock levels are maintained and orders are placed when necessary.
- Manage office space, including organizing workstations, meeting rooms, and communal areas to create a productive environment.
- Handle all incoming and outgoing mail, packages, and deliveries.
- **Administrative Support**:

- Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing calendars.
- Organize and coordinate company events, conferences, meetings, and travel arrangements.
- Draft and edit internal communications, memos, presentations, and other documents as needed.
- Assist in the preparation of internal documents, such as policies and employee handbooks.
- **Staff Supervision and Coordination**:

- Supervise a small team of administrative assistants and office staff, ensuring tasks are completed efficiently and on time.
- Set priorities for the admin team, monitor performance, and provide training or guidance where necessary.
- Ensure effective communication and coordination between departments for smooth workflow and project execution.
- **Facility Management**:

- Oversee the maintenance and cleanliness of the office premises, liaising with external vendors for building maintenance and repairs.
- Ensure compliance with health and safety regulations, managing emergency procedures, and addressing any workplace hazards.
- Handle vendor contracts, including negotiations, renewals, and performance evaluations.
- **Document and Record Management**:

- Maintain accurate and organized files, both physical and digital, for all company documents (contracts, invoices, personnel records, etc.).
- Implement and enforce record-keeping and filing systems in accordance with company policies.
- Ensure compliance with data protection and confidentiality standards for sensitive information.
- **Budget Management and Cost Control**:

- Assist in budget preparation and track office-related expenses.
- Help manage the administrative budget, ensuring cost efficiency in office operations and reducing unnecessary expenditures.
- Approve and process invoices related to office supplies, utilities, and services.
- **Compliance and Policy Implementation**:

- Ensure adherence to company policies and legal requirements in office operations.
- Assist in audits and help ensure compliance with statutory regulations, such as health and safety and labor laws.
- Support the HR department with employee onboarding, office attendance tracking, and other administrative HR functions.
- **Technology and Equipment Management**:

- Oversee the procurement and maintenance of office equipment such as computers, printers, phones, and other devices.
- Liaise with IT support teams to troubleshoot any technology-related issues in the office.
- Ensure all equipment is properly serviced and upgraded when necessary.

**Qualifications**:

- **Education**:

- Bachelor’s degree in Business Administration, Office Management, or a related field.
- **Experience**:

- 0-1 years of experience in office administration, facilities management, or a similar role, preferably in a managerial capacity.
- Proven experience in managing office operations, coordinating teams, and handling multiple tasks simultaneously.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and basic office equipment.
- Strong problem-solving skills with the ability to adapt to changing priorities.

Pay: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Experience**:

- Administration: 1 year (preferred)

Work Location: In person