India IT Site Administrator

7 months ago

Bengaluru Karnataka, India GE HEALTHCARE Full time

**Job Description Summary**: As the Site Administrator, you will be responsible for overseeing the day-to-day operations of our facilities, managing facilities-related budgets, and ensuring a safe and conducive working environment for all employees. You will play a key role in coordinating various aspects of facility management and space utilization. Additionally, you will be responsible for administrative support for the Legal entity management.

**Roles and Responsibilities**

Facilities Management:

- Supervise and coordinate maintenance activities to ensure the optimal functioning of the facility.
- Manage relationships with external vendors and internal partners for facility-related services, ensuring quality standards are met within budgetary constraints.
- Develop and implement procedures for the efficient use of space, including office layout and furniture arrangements.
- Plan seating for the site basis headcount and changing seating availability.

Budget Management:

- Develop and manage the annual facilities budget, including forecasting expenses and monitoring expenditures.
- Identify cost-saving opportunities and efficiency improvements within the facilities management budget.
- Prepare regular financial reports and variance analyses to track budget performance and provide recommendations for adjustments as needed.
- Collaborate with finance and procurement departments to ensure compliance with budgetary guidelines and procurement policies.

Site Administration:

- Serve as the primary point of contact for all facilities-related inquiries and requests from employees, management, and external stakeholders.
- Coordinate facility-related logistics for meetings, events, and special projects, including room reservations, equipment setup, and catering services.
- Maintain accurate records and documentation related to facility management, including contracts, warranties, and maintenance logs.
- Implement and enforce company policies and procedures related to workplace safety, cleanliness, and environmental compliance.

**Required Qualifications**
- Bachelor's degree in Business Administration, or related field preferred.
- Proven experience in facilities management, including budget management and vendor coordination.
- Strong financial acumen and proficiency in budgeting and financial analysis.
- Excellent communication and interpersonal skills, with the ability to effectively interact with employees at all levels of the organization.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks in a fast-paced environment.
- Knowledge of relevant regulatory requirements and best practices
- Proficiency in Microsoft Office Suite

**Desired Characteristics**
- Team player - collaborates well with others to solve problems and actively incorporates input from various sources
- Demonstrated customer focus - evaluates decisions through the eyes of the customer, builds strong customer relationships, creates processes with customer viewpoint and partners with customers to help shape their future initiatives
- Strong analytical and strong problem-solving skills -communicates in a clear and succinct manner and effectively evaluates information / data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans
- Change oriented - actively generates process improvements, champions and drives change initiatives, confronts difficult circumstances in creative ways, balances multiple and competing priorities and executes accordingly.

**Inclusion and Diversity**

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity.

Our **total rewards** are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

**Additional Information**:
**Relocation Assistance Provided**:No

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