Associate, Executive Assistant Ii
2 weeks ago
Overview
**Tittle**: Associate, Executive Assistant II
Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” - 97% of the world’s top banks work with us as we lead and serve our customers into the new era of digital.
With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we’re approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.
We’re seeking a future team member for the role of to join our team. This role is located either in Pune. It is a hybrid role.
**In this role, you’ll make an impact in the following ways**:
Effectively prioritizes the needs of the office, executive(s) and/or team as prescribed by established guidelines, managing competing requests and switching focus as needed, often must negotiate prioritization of administrative activities with/among higher level team members/managers.
Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures. Operates effectively with a significant degree of time management and work method/approach latitude.
Responsible for daily interaction and management of communication with the assigned executive's/team member's direct reports. Interactions are sometimes at the leadership level.
Appropriately and effectively addresses highly complex issues escalated to assigned executive's office/team. Displays ability to appropriately interact with leaders during occasional interactions inside and outside the organization.
May participate in ad-hoc special projects or administrative initiatives. May serve as a support team lead, assigning activities to other support staff and checking completion. Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
Screens calls and visitors and resolves inquiries. Other activities often reflect some elements of the professional discipline supported, including beginning level bookkeeping/accounting and compliance, among others.
Schedules meetings, prepares and distributes meeting agendas and minutes. Makes travel arrangements and maintains calendar of appointments for assigned executive(s) and/or team. Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
Typically conducts a range of administrative assignments related to the smooth operation of the assigned executive('s') and/or team's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logístical arrangements, and liaising with participants, speakers, and vendors.
May undertake special, diversified, longer-term projects requiring interaction with multiple teams. Could be expected to lead on projects related to administrative initiatives. Often independently creates and disseminates draft/final draft correspondence, copies, files and processes related documentation.
Prepares and distributes meeting agendas and minutes. Conducts research, compiles analyses and summarizes information for reports and correspondences.
Leverages own contacts and resources and liaises with managers/senior management on behalf of the office, assigned executive(s) or team to facilitate information gathering and confirmation of answers.
Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.
May review and analyse complex data, assist with expense management and development of budgets, accounts payables/receivables on behalf of the office, executive(s) and/or team. Liaises with the executive(s) and direct reports to prepare budget presentations for review and use by the assigned executive(s). Completes billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, executive(s) and/or team. Work may also require proficiency in standard activities within a professional discipline (e.g., Human Resources, Finance, etc.) and may require a degree in the relevant discipline.
No direct reports. May serve as a support team lead, assigning activities to other support staff and checking work completion. May also provide advice/training to new or less experienced team members.
Effective collaboration a
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