Buyer/estimation Officer with Fm Experience Only

6 months ago

Kochi, India VA Global LLC Full time

1. Build and maintain strategic supplier relationships.

2. Sourcing materials, equipment, and services for the Facilities Management company in an efficient and cost-effective manner.

3. Analyse business spend across multiple categories.

4. Strategic sourcing of products and services to achieve savings target.

5. Negotiate with suppliers with heavy emphasis on quality, delivery, and cost.

6. Manage the tender process from start to finish including writing the tender, managing relationships and clarifications, consolidating, and analysing responses, undertaking commercial negotiations and evaluations, formulating, and documenting recommendations and implementing contract agreements.

7. Support the Asst. Procurement Manager to create and develop a long-term plan and strategy for the development of key categories.

8. Support the Asst. Procurement Manager with the management of rebates from suppliers which will include, but not limit to, tracking, reporting, collection, dispute resolution, et

9. Pro-active and strategic supplier relationship & performance management.

10. Proficiency in procurement analysis and comparison techniques.

11. Skilled in Commercial negotiations including payment terms, price, warranty, inflation, municipality charges, permit costs, variations etc.

12. Pre-qualification of suppliers via review and validation (including due diligence) of questionnaire and supporting documentation.

13. Maintaining an appropriate and suitable approved supplier list that caters for the business needs and geographical requirements.

14. Ensuring supplier compliance with scope / specifications, contract T&C’s, applicable legislation, client requirements etc.

15. Identification of sourcing requirement i.e. specification, scheduling / attending site visits, supplier clarifications etc.

16 Sourcing annual and reactive requirements based on the relevant material / service specifications using established procurement methodology.

17. Work closely with the Stores officer to oversee and support with maintaining target inventory levels.

18. PR to PO validation and conversion (in line with company policies) and processing of emergency purchase orders as necessary.

19. PO management i.e. release of PO, supplier clarifications, follow up for material / services delivery etc.

20. Post contract management with operations: monthly site visits, escalations, identifying / resolving issues, supplier feedback / evaluation, variations etc.

21. Internal stakeholder management.

22. Maintaining market specific knowledge: holding regular supplier meeting (existing and new), attending trade shows, doing market research, keeping up to date with technological advancements and innovations.

23. Enforcing and monitoring internal governance in relation to the following: delegation of authority, budget availability, confirming purchase necessity, competitive selection and robust comparison processes, ethical behaviour etc.

24. Conduct procurement activity in accordance with stated ethics, CSR and other procurement and legal policies.

25. To act as a role model of professional procurement practice, delivering high quality solutions to meet the needs of the organisation.

26. Select and develop suppliers to achieve world-class results on quality, delivery, and cost.

27. Demonstrate a business mindset with sustainable results.

28.Develop and implement action plans to continuously improve suppliers.

29. Lead the operations team in identifying and quantifying risk and opportunity in the business.

Role Specification/ Qualification Experience

1. 5+ years’ experience in inventory management.

2. Minimum 1-2 years UAE working experience preferred.

3. Bachelor’s degree with English as medium of graduation.

4. Relevant professional qualifications.

5. Negotiation, tender and strategic sourcing experience.

6. At least 1-2 years’ experience in the FM market mandatory.

7. Engineering background or degree will be an added advantage.

Knowledge and Special Skills

1. Good computer skills.

2. Business wide category and spend management (across a range of categories) Strategic sourcing

3. Writing tender documents e.g., RFI, RFP, ITT etc

4. Developing and managing SLA’s and KPI mechanisms.

5. Managing tender process from start to completion

6. Proficiency in using ERP software.

7. Must possess good interpersonal, verbal, and written communication skills.

8. Persuasive contract / pricing negotiation

9. Data analysis

10. Composing and documenting logical and thorough recommendations

11. Supplier relationship management

12. Understanding of framework agreements and how todrive value from them

Job Specific Professional Competencies:
1. Clear and effective communication in spoken and written English

Computer literate with specific knowledge of MS Word & Excel

3. Strong numeracy and data analysis skills

4. Strong problem solving, decision making, organization and planning, leadership, and analytical skills.

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