Purchase Executive
10 hours ago
**POSITION**:Purchase Executive
**REPORTS TO**:Purchase & Stores Manager
**CO-ORDINATES / DUTIES HANDOVER**:Purchase Executive / Stores Executive/Branches
**RESPONSIBILITIES & DUTIES**
1. To be responsible for receiving indent request from warehouse and verify before preparing the order.
2. Getting Purchase order approval from In charge send the order to supplier and get acknowledgement for order receiving.
3. Follows up on orders to ensure that materials are shipped and delivered on promised dates. If not receive confirmation mail from supplier about expected date of deliver for pending item and inform the message to warehouse staff.
4. Liaise with warehouse staff to ensure all products arrive in good condition.
5. Tracking orders and ensuring timely delivery
6. Create and maintain good relationships with suppliers.
7. Maintain records of all purchase order and associate documents.
8. Request quotes and compare prices for new items when and where requested and submit the date for higher official approval.
9. Research and evaluate potential suppliers in different location for emergency supply.
10. Arrangement of materials with local supplier for branches on loan basis and return the item within specified time.
11. Receiving and verifying purchase invoices in terms of price mismatch/item mismatch/short expiry etc.,
12. If any discrepancies in the supply, resolve the issue with the help of In charge and document it for future reference.
13. Contact suppliers regarding the disputes in supply and obtain credits where necessary.
14. Ensure expected credits are received and matched to invoices awaiting payment.
15. Check monthly statements and chase any outstanding invoices.
16. Process invoices within specified time constraints and forward to higher official for authorization.
17. To be responsible for handing over the approved invoice file to Finance department for payment process.
18. Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
19. Assist warehouse staffs on monthly stock taking and dispatching work.
20. To be responsible of identify cost cutting initiatives.
21. To be responsible of sending weekly and monthly reports to In charge.
**Salary**: From ₹15,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
- Flexible shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 2 years (preferred)
**Speak with the employer**
+91-XXXXXXXXXX
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