Accounts Assistant Female
2 weeks ago
**Job Title: Accounts Assistant | Front Desk**
**Key Responsibilities**:
- **Purchase Invoices (PI) Management**:
- Receive, review, and process purchase invoices.
- Ensure accuracy in recording invoices and timely submission for payment processing.
- Maintain a systematic filing system for easy retrieval and reference.
- **Invoices Handling**:
- Assist in generating and sending invoices to clients.
- Follow up on outstanding payments and resolve any billing discrepancies.
- Maintain records of invoices and payments received.
- **Courier and Dispatch Management**:
- Coordinate the dispatch of documents and packages using courier services.
- Ensure timely delivery and track shipments as necessary.
- Handle any issues or delays in delivery.
- **Follow-ups**:
- Conduct follow-ups with clients/vendors regarding outstanding payments or documentation.
- Keep accurate records of follow-up activities and update relevant stakeholders.
- **Administrative Support**:
- Assist with scheduling appointments, meetings, and travel arrangements as needed.
- Maintain office supplies inventory and place orders when necessary.
- **Coordination with Accounts Team**:
- Collaborate closely with the accounts team to ensure smooth workflow and efficient handling of tasks.
- Communicate effectively to coordinate on tasks, deadlines, and priorities.
- Provide assistance to other team members as required.
**Qualifications and Skills**:
- Proven experience in an administrative or accounts assistant role.
- Familiarity with accounting procedures and invoicing processes.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
- Effective communication skills, both written and verbal.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Team player with a positive attitude and willingness to learn.
**Job Types**: Full-time, Permanent
Pay: ₹14,000.00 - ₹32,313.98 per month
Schedule:
- Day shift
- Morning shift
**Education**:
- Bachelor's (preferred)
Work Location: In person
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