Store and Accounts Assistant
3 months ago
Store and Accounts Assistant
The Store and Accounts Assistant is responsible for assisting in the management of the store’s inventory and ensuring accurate record-keeping of financial transactions. The role supports both the logistics and accounting functions, ensuring smooth daily operations in stock management, procurement, and financial documentation.
**Key Responsibilities:1. Inventory Management**:
- Assist in maintaining accurate stock records, monitoring inventory levels, and reordering supplies when necessary.
- Conduct periodic stock checks and ensure all items are properly labeled and stored.
- Assist in the physical receipt, inspection, and storage of goods, ensuring proper documentation of deliveries.
- Coordinate with suppliers to track orders, deliveries, and ensure timely receipt of materials.
- Support in managing stock levels and planning for future needs based on sales forecasts or production requirements.
**2. Store Operations**:
- Ensure that the store is organized, clean, and maintained according to safety standards.
- Monitor the dispatch of goods from the store and track deliveries to customers or internal departments.
- Assist in generating purchase orders, goods receipt notes (GRNs), and inventory reports as required.
- Collaborate with the procurement team to ensure timely availability of materials.
**3. Accounts and Financial Documentation**:
- Maintain and update daily financial records, including sales invoices, receipts, and vendor payments.
- Assist in preparing and processing purchase orders, bills, and expense claims.
- Record daily sales transactions, ensuring they are accurately posted into the accounting system.
- Support month-end and year-end financial closing procedures by preparing necessary financial reports.
- Reconcile stock movement with sales and purchases, ensuring proper bookkeeping.
**4. Reporting**:
- Generate stock reports, transaction reports, and financial summaries for management review
- Submit monthly MSOD to bank on due date
- Prepare monthly consumption report and review the same with mangament.
- Assist in preparing monthly, quarterly, and annual financial statements.
**5. Compliance and Record Keeping**:
- Ensure proper documentation and filing of all store and accounting records.
- Assist in internal and external audits by providing necessary documents and reports.
- Adhere to company policies and procedures for both store operations and accounting processes.
**Qualifications and Skills**:
- **Education**: Bachelor's degree in Commerce, Business Administration, or related field preferred.
- **Experience**:
- Minimum 3-5 years of experience in inventory management and Store accounting.
- Prior experience with accounting software (e.g., Tally, QuickBooks) and ERP systems is a plus.
- **Skills**:
- Proficient in MS Office (especially Excel) and financial software.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Good communication and interpersonal skills.
- Knowledge of basic accounting principles and inventory management.
**Key Competencies**:
- Problem-solving skills with a proactive approach.
- Strong numeracy and analytical ability.
- Ability to work independently and as part of a team.
- Integrity and ethical judgment in handling sensitive financial data.
Pay: ₹300,000.00 - ₹350,000.00 per year
**Benefits**:
- Provident Fund
Schedule:
- Day shift
Work Location: In person
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