Executive Secretary

**Job Location : Chidambaram**

**Position : Executive Secretary**
- To check for tasks in 3 working Hours once in morning and evening and close it accordingly.
- Prepare the daily schedule of mentor by 7.00 pm if he/she is not in town send mail and whatsapp (with full details )
- Schedule the planned appointments
- Receive all daily reports and sign and update the same in sheets ( to return all incomplete reports )
- Receive all reports pertaining to Head HR
- Make all travel arrangements and Hotel bookings for mentor
- Make all bookings for company team and maintain a separate sheet
- Maintain a separate sheet for cancel tickets and present it in WRM
- Take minutes of WRM and all meetings follow ups
- Follow up for variable and review as per schedule answer update in the respective WhatsApp group and mail them
- Assign task in wallet HR
- Collect all invitations and greetings
- Send birth day gifts as per calendar
- Payment and renewals of all club and membership
- Cross checking with accounts for all personal payments and renewals
- Taking notes while Gemba walk and assigning tasks
- Drivers checklist for mentors travel and informing drivers duty
- Chennai house maintenance follow up
- Daily visit to PG, PAK and KBCO and make observations
- Strictly follow the code of conduct for meetings and receiving the reports
- Ensure the room is always kept clean and kept closed
- Arranging for tea & snacks for meetings and guests and ensure signing of the bills of PAK and PG
- Ensure water is kept for guests and meetings
- Maintenance of files and records
- Ensure insurance is renewed as per due dates

**Qualification : Any Graduation**

**Experience Required : 10 years**

**Job Types**: Full-time, Permanent

**Salary**: ₹25,000.00 - ₹45,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Food provided
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Cuddalore, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you able relocate to Chidambaram?

**Experience**:

- total work: 10 years (required)

Work Location: In person