Executive Assistant to CEO
1 month ago
**Job Title**:Executive Assistant (Female)
**Age**:35-40 years
**Prior Experience**:3-5 years in the same field
**Location**:Bhubaneswar, Odisha
**Language Requirement**: English is compulsory
**Company Overview**: We are a dynamic and fast-growing Educational Company based in Bhubaneswar, Odisha. As a leader in our industry, we pride ourselves on delivering high-quality Educational Course to students. We are seeking a dedicated and professional Executive Assistant (Female) to join our team and provide comprehensive support to our CEO.
As the Executive Assistant, you will play a critical role in supporting the CEO by efficiently managing their professional and personal responsibilities. You will be responsible for handling a wide range of administrative and executive support tasks, ensuring smooth operations and enabling the CEO to focus on strategic initiatives. Your ability to maintain confidentiality, exercise good judgment, and proactively anticipate needs will be essential to succeed in this role.
**Responsibilities**:
- Act as a trusted partner to the CEO, managing both professional and personal tasks effectively and efficiently.
- Coordinate complex calendars, including scheduling and organizing meetings, conferences, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as requested.
- Manage and prioritize daily, weekly, and long-term tasks, ensuring deadlines are met.
- Conduct research and prepare briefs on various topics to assist the CEO in decision-making.
- Assist in the preparation and coordination of board meetings, including agenda creation, minutes recording, and follow-up actions.
- Coordinate with internal teams and external stakeholders, maintaining positive and professional relationships.
- Help manage the CEO's personal commitments, such as appointments, reservations, and personal correspondence.
- Handle sensitive and confidential information with discretion and professionalism.
- Proactively identify opportunities to streamline processes and improve overall efficiency.
- Perform other administrative duties as assigned.
**Requirements**:
- Proven experience as an Executive Assistant or similar role, supporting C-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong verbal and written communication skills, with exceptional attention to detail.
- Proficient in using productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Google Workspace and Office Suite along with other relevant software.
- Ability to work independently, demonstrate initiative, and exercise good judgment.
- High level of professionalism and confidentiality.
- Strong problem-solving skills and the ability to think critically.
- Flexibility to adapt to changing priorities and work under pressure.
- Bachelor's degree in a related field is preferred, but not mandatory.
**Job Types**: Full-time, Regular / Permanent
**Salary**: ₹13,000.00 - ₹15,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Paid time off
Schedule:
- Weekend availability
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- Bhubaneswar, Orissa: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- total work: 3 years (preferred)
Work Location: In person
Expected Start Date: 01/08/2023
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