Document Controller

6 months ago

Gurgaon, India Hatch Full time

**Requisition ID**:89348

**Job Category**:Administration/Support

**Location**:Gurugram, Haryana, India

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated **Document Controller** to join our Project Delivery Group (PDG) in **Gurugram/ Gurgaon - India**
- Be responsible for quality checking, registering, classifying, managing, tracking, filing and transmitting electronic engineering and vendor/contractor deliverables and other project controlled documents as required by the project.
- Be responsible for ensuring the current approved revisions of controlled documents are available to the project in the EDMS and providing accurate meta-data for document status reporting.
- Under direction of the lead document controller, you are responsible for executing the documentation handover when, and as agreed with the client.

**Project Procedures-**
- Process documents in compliance with company and project procedures to meet DM standards.

**Document Control Processes-**
Document controllers are responsible for understanding:

- The various project phases and the deliverables produced
- The document control processes and the relationship with other project groups
- The different types of deliverables, controlled and uncontrolled documents and how to classify them in the EDMS
- The procurement bidding cycle and supporting document control processes
- The engineering design cycle processing requirements and the vendor/contract submission cycle and processing requirements
- The commissioning and construction phases including field mark-ups and document control involvement
- The document control quality check requirement for documents being processed.
- The EDMS and Document Control Tasks
- Document controllers must have a thorough working knowledge of the EDMS functionality and all associated document control tools. They are responsible for using the tools to process documents in compliance with standards. They are also responsible for:

- Assisting in setting up distribution matrices in the EDMS.
- Allocating deliverable document numbers as required
- Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
- Registering and classifying deliverables and other documents as required in the EDMS
- Managing versions and revisions in the EDMS
- Transmitting deliverables and other documents as instructed by project leads
- Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews
- Managing the transmitting, receiving and distributing of documents to external users
- Auditing meta-data in the EDMS to ensure accurate reporting available
- Ensuring the 24-hour turnaround of requests into document control
- Participating in other project document control initiatives and data management tasks
- Assisting with the final handover of documentation
- Participate in EDMS close-out activities if required
- Upload/capture data on Client’s EDMS if required
- Document Management and Document Control Support.
- Document controllers are responsible for supporting the project by:

- Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
- Responding to queries (internally and externally) in a timely and professional manner
- Identifying and escalating issues to the lead document controller
- Assisting the lead document controller in training other document controllers as required.

**You bring to the role**:

- A relevant bachelors or diploma from a recognized college
- Experience of 4 years+ in Document management and control
- Previous document control experience in an engineering project environment (including Vendor/Contractor documentation) or data management environment using an electronic document management system
- Working knowledge in Microsoft Office Applications, Adobe Acrobat, file mana

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