Purchase Executive

5 months ago

Thane, India Stamp IT Robotai & Solutions Pvt. Ltd. Full time

To ensure effective management, control and development of the supply-chain, procurement of materials and services, negotiating cost reductions and implementation of contracts with suppliers. Co-ordination of cost reduction opportunities and improvements within the supply chain whilst reviewing best in class technology and alternative supply options. Defining the sourcing strategy to ensure continuity of supply of materials to meet production and NPI plans. Implementation of effective logistics models with suppliers to service optimally the internal manufacturing and customers’ requirements.

**Should Be Mechanical Engineer ( Fresher )**

Role and Responsibilities
- Understand the purchasing requirements of the company
- Build and maintain good relationships with new and existing suppliers.
- Identify and source new suppliers and vendors
- Maintain (create, modify, delete) data in the ERP, of suppliers and products for every new supplier we source from and product or service that we require first time.
- Prepare and process requisitions and purchase orders for supplies and equipment and send them to the respective supplier or vendor.
- Maintain the communication with all suppliers in both digital and paper.
- Communicates with technical personnel from our company and get approval for buying products / services from new vendors or suppliers.
- Get quotations from at least 3 or more suppliers for all the items being procured for the first time.
- Keep a track of status of suppliers and ensure that the company has proper information about the status to prevent loss or to ensure regular supply in future.
- Negotiate with suppliers for the respective products or services in order to get the best price and quality.
- Communicates with suppliers and ensure that the supplies get where they need to be when they need to be, even when a deadline is tight.
- Checks inventory, tracks how inventory is used, and adjusts purchasing habits in accord with apparent trends
- Ensure that all received invoices are recorded on time with the accounts department.
- Keep a constant check on stock levels and ensure none of the items go empty.
- Keep on changing suppliers as and when required without changing quality in order to ensure constant supply and best price.
- Evaluate bids and make recommendations, based on commercial and technical factors;
- Ensure that the supplier is made aware of the technical requirements of the item or service to be procured.
- Measure and manage the vendor and supplier cost, quality and delivery performance and present reports for all vendors on a monthly or six monthly basis.
- Direct continuous improvement of purchasing processes in line with changing organizational needs and market conditions
- Liaise between suppliers, manufacturers, relevant internal departments and customers;
- Analyze market and delivery systems in order to assess present and future material availability.
- Prepare reports regarding market conditions and merchandise costs and present them to the management every quarter.
- Arrange for disposal of surplus materials.
- Attends conferences to meet potential new suppliers and glean insight from other professionals in the purchasing field
- Produce reports and statistics using computer software;
- Evaluate contracts to ensure compliance with legal requirements and organizational policies
- Introduce performance improvement measures for suppliers and vendors
- Work with relevant departments to manage inventory requirements
- Facilitate timely placement of purchase orders
- Review purchase orders for proper authorization and compliance with organizational policy and procedures
- Develop and manage purchasing budgets and forecasts
- Monitor and reduce purchase variances to meet profit objectives
- Produce regular reports on purchase commitments, costs and delivery performance
- Oversee the operations and daily activities of the purchasing department
- Performance manage, develop and motivate purchasing staff
- Direct continuous improvement of purchasing processes in line with changing organizational needs and market conditions
- Responsibility for the non-conforming materials, rejects and the returns process and implementation of corrective actions with suppliers

**Job Types**: Full-time, Permanent, Fresher

**Salary**: ₹15,000.00 - ₹18,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Thane, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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