Account Executive

2 months ago

Vadodara Gujarat, India Paul Mason Consulting Full time

**Summary of the position**

**Key accountabilities**

**Sales Ledger - Customer Sales Invoicing/Credit Control**

By effectively managing customer sales invoicing through Sage and SharePoint, contribute to the smooth operation of our sales invoicing process and help ensure accurate records.
- Generate and process sales invoices accurately and in a timely manner using Sage accounting software.
- Verify sales orders, ensuring accuracy of pricing, quantities, and terms before invoicing.
- Collaborate with sales and revenue teams to resolve any discrepancies or issues related to invoicing.
- Maintain thorough documentation of all sales transactions and invoices for auditing purposes.
- Monitor accounts receivable and follow up on outstanding invoices to ensure timely payment.
- Address customer inquiries or concerns regarding invoices promptly and professionally.
- Utilize SharePoint to organize and manage sales documentation, including invoices, purchase orders, and contracts.
- Ensure proper categorization and tagging of documents for easy retrieval and access by authorized personnel.
- Troubleshoot and resolve any technical issues or errors encountered while using SharePoint for sales invoicing.

**Purchase Order Processing**
- Ensure that purchase orders include all necessary details, such as item descriptions, quantities, prices, and delivery instructions.

Address any discrepancies or issues related to purchase orders, working with requisitioners and internal teams to resolve them promptly.

**Purchase Ledger**
- Process & post purchase invoices onto Sage.
- Ensure all invoices are covered by a relevant approved PO.
- Set up Sage payment runs.
- Reconciliation of Purchase Ledger with Nominal Ledger.

**Employee Expenses**
- Process, check and post expenses from Certify to Sage.
- Set up Sage payment runs.

**Tracker Administration**
- Process Tracker Admin changes as requested via Freshservice.
- Reject timesheets in Tracker as requested via Freshservice.
- Monitor onboarding & offboarding tickets on Freshservies and promptly actions employee tracker accounts.

**Analysis**
- Monthly analysis of selected Time Recording reports.
- Ad Hc analysis of other reports

**Ad-hc**
- Provide support and cover for other team members.

**Skills and Experience | Essential**
- Relevant qualification to bachelor’s/master’s degree in accounting and finance with equivalent work experience.
- Good understanding of accounting systems, and ideally end user experience of systems such as Sage 200.
- Good understanding of Excel, Word, Outlook.
- Good communication skills, able to read, speak and write well in English.
- Conversant with Basic Accounting Skills.
- Proficiency in customer sales invoicing with understanding of taxation & multi-currency invoicing.
- Basic knowledge of processes like accounts receivables, accounts payable, bookkeeping etc.
- Ability to work well as a team and contribute effectively towards team growth.
- Have strong self-management, time-management, and personal organisation skills.
- Act with professionalism and integrity, demonstrating both self-confidence and self-reliance.
- Credible to liaise with all levels of the organisation, and with external partners and clients.

**Skills and Experience | Desirable**
- Initiative and creativity with the ability to promote change positively and support individuals overcoming resistance.

**Personal attributes**
- Have a flexible approach and be energetic and committed.
- Be a starter finisher with a ‘can do’ attitude.
- Analytical skill for identifying, prioritizing, and selecting alternatives for a solution, and implementing a solution.
- Accountable & committed towards goals.
- Know your personal strengths and weaknesses and recognise these attributes in others.

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