Portfolio Advisor, Grants

**Requisition ID**: req29339

**Job Title**:Portfolio Advisor, Grants & Frameworks

**Sector**:Awards Management

**Employment Category**: TTA

**Employment Type**: Full time, 2 months Assignment

**Location**: UK or Europe

**The Purpose of the Role**

Portfolio Advisor, Grants & Frameworks sits in AMU in the Program and Award Support Pillar, within the Frameworks & Grants Team. The team is responsible for the oversight, coordination and management of a portfolio of multi-country, multi-component awards. The role provides support on the overall implementation and management of the IRC’s Humanitarian Framework Agreement with Sida (the Swedish International Development Cooperation Agency), in addition to the wider team portfolio as required. The purpose of this role is to:

- Support on overall management of the HFA with the Senior Frameworks Manager; contributing to strategic engagement with the donor and support on growing the IRC’s Sida Humanitarian Framework Agreement funding.

**Scope and Authority**

Portfolio Advisor, Grants & Frameworks has the authority to make decisions within the parameters of donor policy and procedures, referring any non-routine and complex matters to the Senior Frameworks Manager.

**Key Working Relationships**
- Reports to the Senior Frameworks Manager
- Close working relationship with the Head of Frameworks and other Frameworks & Grants Team members.
- Coordinates with and supports across the AMU pillars - especially Regional Program and Award Support Teams, Contracts & Grants Advisor - Technical Excellence, Regional Directors of Award Management (DAMs), Senior Program Development Advisors (SPDAs) / Program Development Advisors (PDAs), and the Compliance and Policy team.
- Works closely with Finance UK and the Programmatic and Learning Advisor

KEY ACCOUNTABILITIES

**_Awards Management and Compliance_**
- Acting as an internal focal point for any issues related to the implementation and management of the Sida Humanitarian Framework Agreement under the guidance / supervision of the Senior Frameworks Manager.
- Represent IRC externally, handling and cultivating professional relationship with Sida HFA focal point and relevant staff from the Humanitarian Unit by serving as one of two IRC focal points for Sida; facilitating meetings and engagement as needed; providing updates on implementation and grants management issues and supporting in preparing materials for briefing events and meetings.
- Support development of guidance materials for compliant and effective award management, providing orientation, training and support to colleagues on their use as necessary.
- Addressing queries in relation to implementation issues and standard compliance questions (e.g. visibility, budget variance, reporting deadlines, and procurement) in coordination with AMU Compliance and Policy pillar.
- Take part in regular meetings and calls with AMU and relevant colleagues to provide regular support and updates and collaborate closely on specific issues related to donor compliance, submissions and/or monitoring/award management.
- Reviewing, providing substantive feedback, and submitting correspondence and amendments to the donor in a timely manner, including narrative and financial reports; Cost Extension, No Cost Extension, budget realignments, project changes and critical updates, ensuring that all documents and information submitted are high quality and compliant.
- Leading on the submission of Sida framework narrative, financial and audit reports; producing templates, guidance and timeline; involving relevant internal and external (audit firms) stakeholders and ensuring that donor requirements and quality standards are met and reports are submitted on time.
- Collating inputs for proposals, write proposal sections, consolidate and edit inputs from colleagues, including on the Rapid Response Mechanism, if required.
- Preparing and consolidate budgets, and coordinate internal reviews and approvals before submission.
- Responding to data requests from other departments and accountability for portfolio-wide data needs.
- Producing quarterly internal financial management updates and analysis on interim reports to effectively monitor progress.
- Updating and maintaining internal systems for data management.
- Contributing to AMU/Unit work plan and delivery of specific projects.
- In collaboration with Finance and the Senior Frameworks Manager, reviewing Budget versus Actuals of centrally managed project budgets ensuring the use of correct coding on expenditure and regularly updating spending plans.
- Participating in country and project visits to monitor progress on HFA grants and provide support to implementation teams.
- Supporting the project team with event arrangements (participants, venue, etc.).
- Supporting the development and management of other awards.
- Other duties as required.

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**Qualifications**

**PERSON SPECIFICATION**

**Experience, Skills, Knowledge and Qualifications*