Project Admin

2 weeks ago

Chennai, India Dow Full time

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About you and this role - What you would do in this role

Responsible for understanding and implementing the Project Administration Operating Discipline.

Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines.

Responsible for processing, compiling, reproducing, distributing and filing (hardcopy or electronic) project documentation in a timely fashion: Material Specification Transmittals (MST), Purchase Orders, Supplier Document Control, invitation to bids and Scope Criteria Consistency Reviews.

Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors.

Is the focal point for all project moves associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area.

Communicate with site PDC (Project Document Coordinator) to assure documents are added to the plant library.

Assist during project closure and the establishment of maintenance files.

Set up project distribution lists and roster

Plan project meetings and special events

Responsibilities - Duties, projects, tasks, and activities you would be responsible for in this role.
- Provides the necessary support for Design, Procurement, and Construction activities which will help the smooth and timely execution of the project. This is done by demonstrating proficient job skills, knowledge, team work and quality performance in an efficient and professional manner.
- Works closely with the project engineer to maintain a timely flow of documents throughout the project team. Develops and maintains project files to ensure that consistency is implemented. These include files on labor bills, supplier documents, inquiry and order bills and/or all documents originated for the purpose of external/internal communication.
- Support peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence.
- Responsible for working with Closure team to ensure all engineering documents are prepared for archive in accordance with plant/site requirements and delivered to plant/site after detail engineering is complete.
- Is the Records Retention focal point for project team.
- Responsible for creating maintenance files (electronic and hardcopy) with appropriate documentation of equipment that is necessary for plant operations.

Qualifications - Required education, experience, knowledge, skills, and abilities that are needed for this role (must haves).
- A high school diploma or equivalent.
- Minimum of 5 years of experience in similar roles supporting Large Capital projects.

Preferred Skills - An expanded list of qualifications that are “nice to have”, but not essential.
- Experience working with SAP or Oracle
- Must be able to respond to requests with attention to detail and accuracy.
- Must have excellent written and oral communication skills.

Benefits - What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

- Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
- Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you need...when you need it.
- Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long

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