Purchase Executive

**Job Summary**
- Implement sound purchasing policies, systems and procedures in accordance with Company standards.
- Monitor vendors for quality, service and price through standard purchasing specifications.
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchase
- A minimum of three independent genuine quotations must be obtained.
- Establish contracts to ensure reduced pricing for all operating areas of the hotel.
- Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
- Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
- Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
- Ensure the efficient operation of the Purchasing Department in all aspects.
- Research and identify new products and services for the hotel in market.
- Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
- Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
- Approves all addition requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
- Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
- On a daily basis prepare list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
- Issues regularly slow moving item lists.

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**Responsibilities and Duties**
- Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
- Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
- Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
- Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
- Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
- Responsible for all purchasing functions, quotations, quality and availability.
- Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
- Responsible for maintaining logical storeroom inventory levels operationally needed.

**Required Experience, Skills and Qualifications**

MIn 3 years in Purchase Dept.,

Computer Knowledge,communication,Analytical skill. Ability to handle Purchase independently,Analytical skill,Negotiation Skill, Procurement Skill

Pay: ₹23,000.00 - ₹25,000.00 per month