Jr. Account Assistant

1 week ago

Mumbai, India C'est la Vie Club, Bandra (West) Full time

We have Openings for **Account Assistant - Bandra, Mumbai.**
- AREAS OF RESPONSIBILITY PERFORMANCE MEASURES (QUANTITATIVE / QUALITATIVE)_

**Purpose Of Role**

Provide support for the Accounts Team to ensure all orders, credit and debit notes are billed in time, incoming payment is timely allocated from bank account to client ledger and within client ledger, credit blocked orders are released with appropriate approvals, write offs and GL reconciliations happen in a timely manner with appropriate approvals.

**Required Capabilities & Skills**:

- Accuracy, attention to detail.
- Ability to communicate clearly in English.
- Working Knowledge of Tally, MS Excel and other Accounting Software
- Understands and complies to controls in own area.
- Ability to effectively prioritize and deliver on promises.
- Proactive, solution-focused mind-set and positive “can do” attitude.
- Ability to take ownership for standardization, automation.
- Ability to work in often pressurized environment.
- Receptive to feedback and is willing to learn from mistakes.
- Active team player.
- Build and sustain excellent relationships with multiple stakeholders.
- Strong problem identifying and problem-solving skills.
- Maintain confidentiality of all financial data.
- Good at adhering to timelines.
- Knowledge of Excise Law and Taxation Laws.
- Negotiation skills.
- Drafting Letters & submission.
- Planning and Organization.
- Very methodical and likes to deliver excellent quality and accurate documentation.
- Is intrinsically customer focused.
- An excellent level of self-discipline and conformance to procedures and standards.
- Good at building relationships with varying kinds of people and working well with them.

**Accountabilities**:

- Handling entire gamut of bank payments including fund transfer Preparation of vendor cheques & booking.
- Accounts Payable/Receivable.
- Managing all the receiving of invoices, and processing of invoices.
- Vendor interaction.
- Assist with preparation of financial and statistical statements and reports (Trial balance, Balance sheet and other financial statements, Etc.).
- Research and resolve discrepancies in a timely fashion.
- Compile and prepare routine reports and summaries.
- Invoice validation as per the agreed rate/terms. Communication with clients regarding the resolution of pending invoices.
- Manage all Clearing and billing tasks, immediately escalate issues.
- Manage client ledger (cash and credit note allocation, up-to-date information about disputes, write offs, reconciliation).
- Ensure all SAP documents (invoices, credit and debit notes) are billed and delivered to clients.
- Monitor interfaces, resolve all interface and EDI related issues.
- Raise and respond to Internal Query Management ticket on time as appropriate in order to drive client queries towards resolution (e.g. price, delivery, A&P, rebate related deductions)
- Manage relationship with Client Accounts Team.
- Maintain Desktop Training Procedures.
- Continuously support standardization and automation, system and process improvement initiatives.
- Support other processing activities (client data, order entry, price and delivery credit note creation, client spend, rebate processing).
- Cash ledger management.
- Liaise with the Commercial teams and Customer on any Invoicing related issues.
- Ensure a 100% Compliance across all the areas of Invoicing and Audits.
- End to End Ownership of the Portfolio/account.
- Communicate regularly with the team and respond to all requests for information/issues.
- Managing the excise related matters in order to clear the movement and dispatch of goods and label registrations.
- Reporting (daily, weekly and monthly reports).
- Any other tasks requested by line manager.

**Key Performance Indicators**:

- Ledger Quality - untexted, unreason coded items
- Timely credit blocked order release according to market needs.
- Timely direct debit and outgoing payment runs according to market needs
- SLAs
- No hidden operational risks and issues.
- No control failures.

**Education**: B. Com, M. Com, MBA

**Exp-** 02-03 yrs.

**Report to the**: Accounts Manager

For any Information, Please **contact**: MR. DILIP RATHOD. **9326899129 / 9423088860**

**Address** - **C’est La Vie**, 164, Hill Road, (Next to Holy Family Hospital, Hill Road, **Bandra West**, little ahead of ELCO and opposite to McDonalds. PIN CODE- 400050.

**Job Types**: Full-time, Regular / Permanent

**Benefits**:

- Food provided

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- How many years of experience you have as "Account Assistant" ?

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (preferred)

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