Office Assistant

6 days ago

Tiruchchirappalli, India Macro global Full time

Dear Job Seeker,

We seek an office assistant proficient in administrative duties to aid in the smooth operation of daily business activities. The below responsibilities encompass a wide range of administrative and operational tasks essential for the smooth functioning of an office environment.

1. **Housekeeping Management**: Ensuring cleanliness and organization within the office premises.

2. **Restroom Hygiene Management**: Regular cleaning and maintenance of restroom facilities to uphold hygiene standards.

3. **Office Related Materials Purchase**: Procuring necessary supplies and materials for office operations.

4. **Coordinating with Managers**: Collaborating with diffrent departments for various administrative tasks and needs.

5. **New Employee Bank Account Openings**: Assisting new employees with the process of opening bank accounts and liaising with bank representatives as needed.

6. **Office UtUtilityilities Payment Follow-up**: Tracking and managing payments for utilities such as electricity (EB), rent, etc.

7. **Vendor Follow-up**: Communicating with vendors regarding orders, deliveries, and payments.

8. **Office Utilities Maintenance**: Ensuring proper functioning and maintenance of office utilities like air conditioning (AC), water purifier, etc.

9. **Receptionist Duties**: Welcoming and directing visitors, including vendors, who arrive at the office.

10. **Coordinating with Building Owner Team**: Addressing any issues or concerns related to the office building with the building owner or management team.

11. **Parking Maintenance**: Managing parking facilities for employees and visitors.

12. **Invoice Management**: Keeping track of invoices and ensuring timely payment to vendors.

13. **Basic Computer System Knowledge**: Proficiency in using computer systems for various administrative tasks.

14. **Files Management**: Organizing, labelling, and maintaining both physical and digital files to ensure easy access and retrieval.

15. **Key Management**: Keeping track of office keys, issuing them to authorized personnel, and ensuring their safekeeping.

16. **First Aid Box and Medicine Management**: Stocking, organizing, and regularly checking the first aid box, as well as managing any office medicines, ensuring they are within expiry dates and readily accessible in case of emergencies.

**Additional Responsibilities**:

- Purchase related to office equipment and Office Utilities Maintenance
- Addressing the outside visitors or vendors who reach the office
- MGT office housekeeping management
- Restroom Maintenance with the help of housekeeping, if any issues in the restroom fix those issues.
- New employee's HDFC account openings, existing employees account issues, adding MG salary code to the account coordinate with HDFC team
- MGT corporate account-related follow-up with HDFC personal bankers
- MGT Water purifier yearly AMC follow-up, regular services and any Issues that need to be fixed.
- Online UPS AMC follow-up
- MGT office all ACs service follow-up, yearly AMC follow-up and any issues themployee'sat need to be fixed.
- To fix any electrical-related issues in the office
- Follow up with the office building team to switch on or off the Genset during the power cut time or any fuse issue, or EB issue and water issues in the office, parking issues and any other tent-related issues.
- MGT Office-related issues need to be addressed
- MGT Vendor follow-up for getting quotes, purchasing and managing the services
- MGT office all 3 Internet connection Management, fix the internet issue follow up with internet provider.
- Office key management
- Catered to the needs of the employees.

Pay: From ₹10,000.00 per month

Schedule:

- Day shift

Work Location: In person

Expected Start Date: 10/07/2024

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