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Purchase Executive

2 months ago

Thane, India Universal Fire and Safety Services Ltd. Full time

**Key Responsibilities**:

- **Procurement Support**:

- Assist in sourcing and purchasing fire safety products, including fire extinguishers, alarms, suppression systems, safety equipment, and related materials.
- Coordinate with vendors and suppliers to ensure the timely delivery of products and services.
- Prepare and maintain purchase orders, ensuring they are accurate and align with project requirements.
- Track and monitor inventory levels to avoid shortages and ensure stock availability for ongoing projects.
- **Vendor Management**:

- Assist in maintaining strong relationships with suppliers and manufacturers.
- Ensure that suppliers provide high-quality products that meet industry standards and compliance requirements.
- Collect quotes, negotiate prices, and manage the purchasing process to secure the best value for the company.
- **Documentation and Record-Keeping**:

- Maintain accurate and up-to-date procurement records, including purchase orders, delivery notes, and invoices.
- Assist with the preparation of reports on purchasing activities, stock levels, and supplier performance.
- Support the preparation of tender documents when required for specific projects.
- **Inventory Management**:

- Track stock levels of fire and safety equipment and materials, ensuring the warehouse is adequately stocked to meet project and service requirements.
- Coordinate with warehouse staff to manage incoming goods, including proper storage and organization.
- **Compliance and Safety Standards**:

- Ensure all purchased goods and materials meet relevant safety regulations and industry standards for fire protection.
- Work closely with the quality control team to confirm that products meet safety compliance before delivery and installation.
- **Cost Control and Budgeting**:

- Assist the Procurement Manager in maintaining budgets for purchasing activities and helping to identify cost-saving opportunities.
- Monitor prices and industry trends to ensure competitive pricing and value for money.
- **Communication & Coordination**:

- Communicate with internal teams, including project managers, service technicians, and engineers, to understand product requirements.
- Provide support to field teams by ensuring they have access to necessary materials for ongoing fire and safety services.

**Qualifications**:

- **Education**:

- A degree or diploma in Business Administration, Supply Chain Management, Engineering, or a related field is preferred.
- Certification in procurement or supply chain management (e.g., CIPS) is a plus.
- **Experience**:

- Previous experience in a purchasing or procurement role, ideally in a technical, engineering, or construction-related industry.
- Experience working with fire safety products or services is highly advantageous.
- **Skills & Competencies**:

- Strong communication and negotiation skills.
- Ability to handle multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Knowledge of inventory management systems and procurement software.
- Strong attention to detail and organizational skills.
- Knowledge of fire safety standards and products is desirable.

Pay: ₹11,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person