Event Assistant
3 weeks ago
As a Corporate Event Assistant, you will work closely with the Event Manager to plan, organize, and execute corporate events for the company. You will be involved in various aspects of event planning, from pre-event preparations to post-event follow-up.
**Responsibilities**:
1. Event Planning Support:
- Collaborate with the Event Manager to conceptualize and plan corporate events, including conferences, seminars, product launches, team-building activities, and more.Assist in researching and selecting venues, vendors, and suppliers for the events.
- Help with creating event budgets and tracking expenses to ensure financial guidelines.
2. Logistics Coordination:
- Coordinate event logistics, such as venue setup, audio-visual equipment, transportation, catering, and accommodation arrangements.
- Ensure all necessary permits and licenses are obtained, and compliance with relevant regulations are maintained.
- Prepare and distribute event materials, such as invitations, agendas, and handouts. 3. Communication and Coordination:
- Communicate with internal teams, stakeholders, and external vendors to ensure smooth execution of events.
- Act as a point of contact for event-related queries and provide timely and accurate responses.
- Assist in managing and attendee registration processes.
4. On-site Event Support:
- Assist with on-site event management, including setup, registration, attendee assistance, and troubleshooting.
- Coordinate with vendors and staff to ensure seamless event execution.
- Address any issues that may arise during the event and find appropriate solutions. 5. Post-Event Follow-Up:
- Assist in post-event evaluations and surveys to gather feedback from attendees and stakeholders.
- Summarize event data and prepare post-event reports, identifying areas for improvement and lessons learned.
6. Administrative Tasks:
- Perform administrative duties, such as maintaining event records, managing calendars, and organizing documents.
- Support the Event Manager in various tasks to ensure efficient event planning and execution.
Experience and Qualifications:
- Proven experience (either through formal education or previous work) in event planning, hospitality, or a related field.
- Strong organizational skills and attention to detail.Excellent communication and interpersonal abilities.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Proficiency in Microsoft Office and event management software is a plus.
- Flexibility to work evenings, weekends, and travel as required for events.
**Job Type**:
1. Full time Benefits:
1. Paid sick time
Schedule:
1. Day shift
Experience: 1. Minimum one years of experience in co-ordination of corporate events.
Language Fluency:
1. Marathi and Hindi Salary: 20,000 (depending on experience and industry standard
**Salary**: ₹20,000.00 - ₹22,000.00 per month
Schedule:
- Day shift
Ability to commute/relocate:
- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- total work: 1 year (preferred)
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