Back Office Assistant
2 weeks ago
**Duties/Responsibilities**:
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage International and domestic travel arrangements (including reservations / visas / accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for meetings, including production/distribution of agenda and papers. Meet and greet visitors at all levels of seniority.
- Supervise incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
**Skills to have**
- Excellent written, verbal and non-verbal communication skills lto enable professional interaction with a wide range of contacts.
- High understanding of Dignity and Diversity in the workplace
- A good deal of common sense, etiquette and an ability to think on one’s feet
- Excellent typing skills, speed and accuracy essential
- Professional telephone manner
- Flexible and mature approach with ability to work unsupervised.
- Experienced Personal Assistant at senior management level.
**Competencies Required**:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
Pay: ₹15,000.00 - ₹17,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
Work Location: In person
Application Deadline: 22/11/2024
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