Account Executive
4 weeks ago
The Accounts Executive will manage day-to-day accounting tasks, focusing on financial record-keeping, invoicing, and reconciling accounts. Additionally, the role includes coordinating and following up on purchase orders with vendors, ensuring timely deliveries of furniture products, and maintaining accurate financial records related to procurement.
**Key Responsibilities**:
**Accounting and Financial Management**:
**Financial Record Keeping**:
- Maintain and update financial records, including accounts payable and accounts receivable.
- Ensure accurate data entry of all financial transactions into the accounting system.
- Reconcile vendor statements and bank accounts regularly to ensure accuracy.
**Invoice Processing and Payments**:
- Process purchase invoices from vendors, ensuring they match the corresponding purchase orders and receipts.
- Follow up with the finance team to ensure timely payment processing to suppliers.
- Monitor overdue accounts and assist in payment follow-up with vendors.
**Financial Reporting**:
- Assist in preparing monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow.
- Help maintain accurate records for month-end and year-end closing processes.
**Tax Compliance and Documentation**:
- Assist in preparing and submitting tax returns for purchases, sales, and other applicable taxes.
- Ensure all vendor transactions comply with tax laws and company policies.
**Purchase Follow-up**:
**Vendor Communication and Coordination**:
- Follow up on open purchase orders, ensuring timely delivery of furniture items and materials.
- Address any delays or issues with suppliers, working to resolve them quickly and efficiently.
**Order Management**:
- Track the status of orders and update internal teams on delivery schedules.
- Verify the accuracy of incoming furniture shipments, ensuring all items match the order specifications.
**Documentation**:
- Maintain organized records of purchase orders, vendor contracts, and shipping documents.
- Update inventory and procurement systems with information on deliveries, returns, and payments.
**General Administration**:
**Support for Financial Audits**:
- Assist with audits by providing required documents related to purchases, payments, and inventory.
**Internal Collaboration**:
- Work closely with the sales and procurement teams to align financial goals with purchase schedules.
- Collaborate with the production or warehouse teams to ensure that deliveries are on time and in good condition.
**Skills and Qualifications**:
**Education**:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
**Experience**:
- Minimum 1-2 years of experience in accounting or purchase management.
**Technical Skills**:
- Proficiency in accounting software (e.g., Tally, QuickBooks, SAP) and MS Excel.
- Knowledge of inventory management systems and basic procurement processes.
**Understanding of Procurement and Vendor Management**:
- Familiarity with purchase order systems and vendor communications.
- Ability to follow up effectively and maintain positive relationships with suppliers.
**Communication**:
- Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal teams, preferably in Hindi.
**Time Management**:
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
**Work Environment**:
- Full-time position.
The role will typically be performed in an office environment with occasional fieldwork for purchase follow-up, deliveries, and inventory checks.
Pay: ₹14,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
**Experience**:
- total work: 1 year (required)
**Language**:
- English & Hindi (required)
License/Certification:
- Tally (required)
**Location**:
- Injambakkam, Chennai, Tamil Nadu (required)
Work Location: In person
Application Deadline: 10/12/2024
Expected Start Date: 09/12/2024
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