Events and Programs Assistant

4 weeks ago


Mumbai, India G5A Foundation for Contemporary Culture Full time

We are looking for a Warehouse Associate with a minimum of 2 to 3 years of work experience. You should be an excellent communicator who can stay positive when facing difficult situations. You should also be reliable and customer-oriented. Should be patient as you will act as a point of contact between our clients and staff.

**Duties**

Roles and Responsibilities | Warehouse Associate

**Front Office**
- Don’t miss any calls - first impression matters on the phone too. answer calls for queries and reservations
- Meet, greet, guide, and help all guests
- Ensure CRM database is up to date
- Coordination with all internal teams

**Administration**
- Ensure that everyone respects natural resources - water and electricity
- Stationery and medical kit to be maintained

**Repair and maintenance of the Warehouse**

**Show or Program Coordination**

**PreShow**
- Ensure Confirmation Form with required details is received from Forum team
- Attending recces for Programs, Events, and Collaborators
- Briefing the respective teams
- Fill the Warehouse program specification forms and checklists
- Vendor coordination

**Show Day**
- Coordination with respective teams
- Dry Run: Pre-program run through the show flow of the program with the client
- Ushering the audience/ visitors (Show around the Warehouse and provide necessary information to visitors)
- Tracking Donor passes, guest list, BMS

**Post Show**
- Maintain excel sheet and CRM records of footfalls
- Return of Props received for programs (e.g. Stage Props, Musical instruments, Decoration material, Tables, mattresses, etc.)
- Submission: Valet and external vendor and original copies of Licences to Administration team
- Account statement for the donor passes
- Lost and found material to be handled
- Debriefing the Team

**Salary**: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Monday to Friday
- Rotational shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

Application Deadline: 31/03/2023
Expected Start Date: 03/04/2023


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