Receptionist

4 weeks ago

Chennai, India Intelsat Full time

**Your role in helping us shape the future**:
This Full-Time position performs a variety of administrative duties in support of the Corporate Services Department. The primary duties are acting as a main Receptionist for the Intelsat Commercial Aviation Facility and providing administrative support to the Department. This role includes typing correspondence and memos, answering routine inquiries, managing spreadsheets, and maintaining personnel information systems and databases.

**Are you up to the challenge?**
- Ensures reliable and professional coverage of the receptionist desk
- Responsible for registration of Intelsat visitors, guests, and customers
- Responds to incoming calls. Displays strong communication skills and responsive to internal and external inquiries
- Performs a variety of administrative tasks to include support for special events, preparation of correspondence, records retention, and security administration.
- Assists in the creation of security badges for new staff and contractors, sets personnel access profiles and prepares security reports for management.
- Responsible for initiating Purchase Quotations, managing monthly Operating and Capital Expense accruals and generating monthly financial reports for all cost centers within the department.
- Assists with scheduling adds, moves, and changes within our space management software system and ensures database is kept up to date.
- Assists the manager of safety and security in audit capacity by processing necessary documents in SharePoint.
- Supports Human Resources on an ad-hoc basis on assignments involving recruitment activities and employment verification.
- Performs specialized work including updating and maintaining various databases and generating reports and spreadsheets.
- Assists with various Real Property lease portfolio administration procedures including submission of new leases, maintenance of electronic lease files and distribution of leases and correspondence.
- Coordinates ordering and recording of office supplies.
- Create shipping labels and/or documents (FedEx, UPS, messenger, etc.), schedule the delivery, and track it in accordance with the client's specifications.

**You should definitely have**:

- Excellent skills in customer service, organization, communication, and client relations.
- Two years of college with at least one (1) year of relevant experience, additional years of experience preferred.
- Dependable and available to work full-time from 8:00 a.m. to 5:00 p.m., with overtime as required.
- Excellent Computer skills and proficient with Microsoft Office suite including Word, PowerPoint, Excel and Outlook, etc.
- Excellent command of the English language both written and oral and the ability to communicate effectively with both colleagues and customers.
- Ability to handle issues made complex because of their international nature and the need for multiple co-ordination points across departments in varying time zones.
- Ability to plan, organize, handle multiple tasks, set priorities and work to complete projects effectively under minimum supervision.
- Ability to make time critical decisions.
- Ability and willingness to maintain the confidentiality of sensitive information.
- Ability and desire to collaborate as part of a team and to demonstrate interpersonal skills and emotional maturity.
- Must be energetic, result-oriented and bring strong administrative skills.
- Must be willing to articulate a friendly approachable demeanor as of the face of the company

**What it’s like to work with us**:

- We emphasize personal and professional growth
- Awesome benefits including PTO, medical, tuition reimbursement, and training
- Fun, diverse, and inclusive culture

**Other Job Info**
- These statements are intended to describe the general nature and level of work being performed by employees assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job.
- Job requires ability to lift up to 20 lbs

At Intelsat, we increase human potential by connecting people, communities, businesses, and governments. Our employees enjoy a casual and collaborative environment, where we celebrate professional excellence in pursuit of the corporate mission. We hire skilled professionals who work in various areas such as: satellite engineering, network operations, cloud architecture, accounting, sales, legal, and more. Browse our current job openings or create a professional profile to stay informed about opportunities that match your interests and expertise.

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