Accounts Payable

2 weeks ago

Gurgaon, India Hatch Full time

**Requisition ID**:82342

**Job Category**:Administration/Support

**Location**:Gurugram, Haryana, India

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated **Accounts Payables Processor **to join our team in Gurugram, India.

As part of our Shared Services team, comprised of Finance, Marketing and Communications, and Human Resources, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Join our team and become part of a community that strives for positive change.

**Summary**:

- Process vendor invoices or employee expense claims on a timely basis; high volume 200 documents per week, assure completeness of documentation and approvals, audit and verify, dealing with foreign exchange, communicate with staff members as required to resolve problems, and perform data entry in the Read Soft and SAP system.
- Respond to queries, referring more complex controversial issues to Accounts Payable Supervisor.
- Prepare adjusting journal entries, with other general administrative duties and special projects as required.
- Education: 1-2-year Community College certificate in accounting
- Experience: 3 years payables and ERP/SAP experience
- Able to breakdown complex issues and problems into manageable components
- Perform in a high-volume environment
- Excellent written and oral communication skills
- Outgoing, friendly personality
- Working knowledge of SAP and Excel
- Personal and/or Professional Characteristics:

- Motivated to succeed/punctual
- Takes personal pride in his or her work, customer first attitude, intuitive and creative desire to learn
- Responsible and accountable for expected results

**You bring to the role**:
**Vendor Invoices & Employee Expenses**:

- Workflow documents to business with proper balances and clear images
- Follow up on NOTES included from the business and action on a timely basis
- Dealing with REJECTED documents
- Ensure contractors are being handled correctly, only contractor invoices for expenses go through AP automation and are approved electronically
- Communicate with the business to resolve open items greater than 20 days (from Scan date)
- Assist the business with coding in Work Cycle
- Minimize the usage of ‘pre-approved’ documents (VP)
- Use upload files when vendor invoices have multiple line items
- Review coding and text, amend text to ensure it gives a good description of the expenditure, do not include the description of the GL account, for example for conferences, include the name of the conference attended, do not include the word ‘conference’, ‘fee’ or registration, this is already determined by GL account, this example applies to all SAP entries
- Reviewing coding, text and referencing SAP approval tables prior to posting in SAP - especially for employee expense claims, as the SAP approval tables are not automatically referenced
- Process Payment Requests (PR), ensure PRs are properly coded, have supporting back-up, and approved. Usually these are rush in nature and need same day processing.
- Processing Adjusting Journals - ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end. Keep a binder of all journals processed for future audits.
- Post Invoices
- Process employee expenses on timely manner in Concur and address posting failed cases diligently.

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disabilit

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