Cb - Admin Assistant - Bangalore

2 weeks ago

Bengaluru, India JPMorgan Chase Bank, N.A. Full time

**About the Employer**

**Global Finance & Business Management ("GF&BM") India **is a combined LOB-aligned (Line of Business-aligned) finance & business support team located in India and is part of JPMorgan's global capability center (GCC). We are part of the Office of the CFO (OCFO) organization within JPMorgan, which has 13000+ people across the globe, majority of whom are tasked with managing the firm's Finance function, responsible for reporting quarterly earnings and complying with regulatory requirements along with managing the firm's capital.

GF&BM India was established in September 2002 and currently we have a network of more than 3400+ professionals based out of our Mumbai, Bengaluru and Hyderabad offices who support four main "pillars" of work - Controllers, Planning & Analysis, Finance Operations and Business Client & Products. The teams in India are aligned to the respective LOBs that they support which include Corporate and Investment Banking (CIB), Commercial Banking (CB), Consumer and Community Banking (CCB), Asset & Wealth Management (AWM) and Corporate/Firmwide functions.

We have a strong culture that embodies the principles that guide us in how we do business across the firm. We strive to create a workplace that values and respects individual viewpoints, while at the same time challenging the status quo to make continuous improvements in our processes.

JPMorgan is an equal opportunity employer and places high value on diversity and inclusion. We recognize that our people are our strength and diversity of thought and practices makes us more successful.

**The current opening is within the Commercial Bank Team in Bangalore which forms part of the GF&BM India.**

**About the role**

As an Executive Administrative Assistant, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings. You may also train other administrative staff and provide administrative direction for the team of assistants within this business unit.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with mínimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.

**Primary Responsibilities**
- Maintain complex and detailed calendars for multiple senior stakeholders
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Seamlessly manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events, including catering and transportation
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Maintain current organizational charts and Executive Bio's
- Handle regular activities without prompting, and advise in advance with issues or delays
- Be a liaison point for the broader teams on administrative requirements especially with support functions like GTI, GRE, Central Control functions etc.
- Have an ability to support the Business management team/s in consolidation/management of non-BAU, confidential data sets that will be critical for organization level decision making
- Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
- Work cooperatively with the administrative assistant's team, in positive partnership to support each other smoothly
- Minimum of 6 years' experience in an Executive Administrative Assistant role
- Experience in calendar management
- Adaptable team player
- Good problem-solving ability
- Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
- Effective interpersonal skills
- Excellent telephone etiquette
- Superior oral and written communication skills
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Ability to adapt procedures, processes and techni

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