Administrative Assistant Trainee

2 weeks ago

Tiruvalla, India Value Education Trust Full time

**About the Organisation**:
We are a non-profit organisation in Kerala committed to supporting marginalised children in Kerala to thrive academically and personally. Our mission is to empower young minds with the skills and confidence to pursue their dreams and contribute meaningfully to society.

As an Executive Assistant Trainee, you will play a crucial role in supporting our organisation’s daily operations and long-term goals. You will be responsible for a wide range of administrative and executive tasks, helping to ensure that our team can effectively reach out to and support the communities we serve.

**Key Responsibilities**:

- **Communication**:
Record Keeping:
Maintain accurate and up-to-date records of memberships, donations, and program activities.

Ensure proper filing systems are in place for both electronic and paper documents. Create, maintain, and enter information into databases.
- **Bookkeeping**:
Oversee basic financial management, including tracking income and assisting with monthly financial reporting.
- **General Office Management**:
Place orders and manage office supplies inventory.

Troubleshoot technology issues and coordinate with vendors for services and repairs.

Operate office equipment such as copiers or printers.
- **Event Coordination**:
Assist in organising events and workshops aimed at promoting the causes of the organisation.
- **Executive Support**:
Prepare reports, draft communications, and manage schedules to provide direct support to executive staff.

Manage and maintain executives’ schedules and make travel arrangements for them.
- **Technology Support**:
Utilise database management systems and be proficient in office software like Microsoft Office products.
- **Data Management**:
Engage in work activities involving the use of computers to enter data or process information.

**Skills and Abilities**:

- **Interpersonal Relationships and Communication Skills**:
Develop and maintain constructive working relationships with stakeholders, including executives, team members, and external partners.
- **Information Gathering**:
Observe, receive, and obtain information from relevant sources to support organisational initiatives.

Strong research skills to gather necessary information for administrative tasks and decision-making.
- **Administrative Activities**:
Perform day-to-day administrative tasks such as maintaining information files and processing paperwork efficiently.

Ability to organize and prioritise tasks to meet deadlines in a dynamic, fast-paced environment.
- **Organisational and Planning Ability**:
Strong organisational skills to manage multiple tasks and responsibilities effectively.

Ability to plan and coordinate events, workshops, and other organisational activities.
- **Technical Proficiency**:
Proficiency in office software, including word processing, spreadsheets, and database management.

Familiarity with database management systems.
- **Attention to Detail**:
Keen attention to detail to maintain accurate records and ensure data integrity.
- **Adaptability and Initiative**:
Ability to adapt to changing priorities and work effectively in a dynamic environment.
- **Commitment to Mission and Values**:
Strong commitment to the organisation's mission of supporting marginalised children and promoting educational equity.

Alignment with the organisation's core values.

**Qualification and Experience**:

- A bachelor's degree in a relevant field is preferred.
- Proven experience as an administrative assistant or secretary, preferably in a non-profit setting.

**What We Offer**:

- The opportunity to make a significant impact in the lives of children.
- A supportive and passionate team dedicated to educational equity.
- A challenging and rewarding role with diverse responsibilities.

**How to Apply**:
Send your CV and a cover letter explaining your interest in the position and how your skills align with our mission.

Please ensure that your cover letter addresses the specific qualifications and responsibilities outlined in the job description.

Pay: ₹9,000.00 - ₹14,000.00 per month

Schedule:

- Day shift

**Education**:

- Diploma (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 01/06/2024

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