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Business Admin

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Hyderabad Telangana, India Microsoft Full time

Microsoft AI STCI Business Management team is looking for an experienced and highly motivated Business Administrator to support Partner-level leaders, provide team support, drive key initiatives across the org and create positive employee experiences.

**About Microsoft AI**:
Vision:_ “Inform, support and empower our consumers with responsible AI.”_

We start with the user. Users are overwhelmed with information, feeds and services. Their focus is pulled in every direction. Getting things done or finding information requires numerous interactions, silos, interfaces and competences, all of which miss our overarching intentions, context or motivation. Too often, despite the promises of consumer tech, users feel stressed, unproductive, and unsure of what they can rely on.

At Microsoft AI, we are doing it differently. We are building an entirely new class of experience, embedded in and growing out of all our products and services, that works for the user.

Crucially, this is about every part of MAI: Bing, Copilot, Edge, MSN, Advertising and our mobile apps. It’s about creating an integrated experience that delivers a much lighter, simpler, and more powerful experience of the internet and helping users to get back to doing the things they love.

**Responsibilities**:
Core priorities include but are not limited to:
**Calendar Management**
- Provides calendar management and time planning support to the Leaders working across multiple products. Can quickly learn and align calendar based on knowledge of manager's priorities and operating styles, is proactive, agile, and flexible with calendaring, ensures preparation of meeting setting, and can manage ambiguous situations with high degree of accuracy and attention to detail. Also needs to manage community space/conference room calendars.

**Rhythm of Business (ROB)**
- Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Helps to execute on business cadence (scheduling/meeting logistics) around the team ROB and identifies patterns. Proactively engages on ROB improvements as needed.

**Onboarding / Offboarding Support**
- Collaborates with Global Talent Acquisition (GTA), myDevice team, IT, GSAM and other relevant teams to support smooth, quick and complete onboarding to internal and external new hires, interns, vendors, etc. Similarly, offboarding support for folks leaving the org or the company.

**Travel Management**
- Provides travel arrangements using Microsoft tools (e.g., accommodations, transportation, security, group codes) for manager and/or group. May create itineraries for daily activities and learns to maximize trip itineraries. Ensures required documents are obtained for international travel. Follows travel policies and leverages guidance from Business Support colleagues as necessary.

**Expense Management**
- Full awareness and sensitivity to Microsoft Policies and Procedures to support the Leader in verifying and approving Expense Reports. Also, ensuring that all relevant documents are available, personal expenses are correctly classified, and no concerns are raised by internal audit and compliance teams.

**Team Support**
- Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.

**Event Coordination and Logistics**
- Supports planning, coordination, promotion, and support for events, celebrations, offsites and conferences. Assists with determining event needs and outcomes. May assist with and/or own creating event itinerary. Acts as a point of contact for events. Addresses any preparatory setbacks and escalates to Business Support staff as needed. Contributes to team morale and building team dynamics.

**Exec Visit Coordination and Logistics**
- Working closely with the relevant COS (Chief of Staff) or Biz Mgr. in arriving at the agenda, and collaborating with EA (Exec Admin) in travel and accommodation plans for any visits from Executive Leaders. During the visit, ensuring that local transportation and hotel facilities are as committed, efficient and ready to manage any unexpected changes. Taking full accountability of the Exec - from arrival to departure, and everything in between to ensure a productive visit

**Discipline Growth and Development**
- Actively participates in the Business Support community. May mentor other Business Support colleagues to helps others increase their understanding and ability to navigate through the organization. May support onboarding and training of new Business Support staff as applicable. Contri