Program Coordinator

4 weeks ago

India American Express Global Business Travel Full time

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career path? Start your journey.

American Express Global Business Travel (GBT) equips companies of all sizes with the insights, tools, services and expertise they need to keep their travellers informed, focused and productive while on the road. With approximately 18,000 employees and operations in nearly 140 countries worldwide, American Express GBT empowers customers to take control of their travel programs, optimizing the return on their travel and meetings investments, while, more importantly, providing extraordinary traveller care.

We’re moving faster than ever and introducing new products, services, and strategies that will revolutionize the travel industry and bring greater value to our business customers. Our clients’ success expands our success, so we put our heart and soul into helping our clients achieve results that exceed all expectations. As the world’s largest travel management company, we are continuing to build alliances with key travel leaders and suppliers throughout the world, strengthening our position as a quality provider to companies of all sizes. Get ready to make impressions that will last.

External Expert Engagement Specialist (EEES),
- Job description:_- Engaging/contracting with Healthcare Professionals, Healthcare Organizations and External Experts (High risk vendors) in line with Customer’s defined process and relevant policies.- The scope is non-procurement managed contracting.- The emphasis is on Customers core values of Transparency, Integrity and Patient focus.- This role is fundamental to ensure compliance in the EE Engagement process and to respond to all critical associated requirements, payment and financial disclosure activities.- Experience of 4 -5 years in meetings&events.
- Key Responsibilities:_- Act as a single point of contact for the External Experts, Healthcare Professionals and Healthcare organization in order to perform the engagement process in respect of all applicable company standards, policies and procedures, external local and regional laws, rules and regulations, as well as pharmaceutical industry codes of practice (i.e. EFPIA) and/or local industry associations (CNOM/Mdeon).- Draft contracts using legally approved templates and be the interface between Legal, Business and the EE/HCP/HCO for the complete finalization of the written agreement, in line with Customers global and local ethical and legal standards- Support Business with budget estimates (direct & indirect spend) Estimate activity budget adding: fees for Experts, logistic costs (meeting venue rental, travel, accommodation, meals, ground transportation)- Initiate the payment process for EEs/HCPs/HCOs post interactions and follow up until payment has been finalized- Record Transfers of Values (TOVs) for Financial Disclosure purposes in the appropriate systems (global disclosure - US disclosure - EFPIA* (*European Federation of Pharmaceutical Industries and Associations) disclosure- Monitoring and quality check of direct and indirect spent to support Finance team and ensure accuracy of reporting- Maintain documentation compliance and retention specificities to required standards (audit preparedness) and assist the Business in the delivery of level 1 quality framework and support of QA audits- Working in respect of processes/tools and harmonized practices with an enterprise approach considering implications across Customer organization for engagement practices. Participating in - and contributing to - network platforms aimed at process/practice harmonization and continuous improvement

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Location

India - Virtual Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.- Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.- Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.-
- We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.- Wellbeing resources to support mental and emotional health for you and your immediate family.- And much more

We are committed to providing reasonable accommodation to individuals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult

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