Commercial Officer/accounts Executive
3 months ago
Job Role - Commercial Officer/Accounts Executive
Location - Somajiguda (Hyderabad)
**Responsibilities**:
**1) Accounts**:
- Prepare monthly cash flow request and send it to Regional Finance team for approval
- Validate and consolidate the weekly staff advance request (IOU) and send to region for disbursement
- Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc.
- Process vendor bills of district, forward to region for disbursement.
- Online day to day accounting entries for all the above transactions with appropriate cost centres
- Preparation of funder report (first draft) in coordination with Program Manager
- Manage and account for petty cash
- Ensure that the finance and accounts function is carried out as per the set guidelines
**2) Administration**:
- Upkeep and maintenance of books of account, files, office property (stocks).
- Maintenance of Inventory Records and Register
- Maintenance of Fixed Assets Register including IT Register
- Maintenance of Employees - Funder Register
- Insurance -ensure Corporate Cover Policy - Assets / Fire and Burglary. Coordination with HO team for any Mediclaim and accidental cases
- Establish suppliers for program and office requirements with necessary contracts and AMCs
- Ensure data entry of “admin master data”, “IT update”, “yearly expenses” and
“Housekeeping - Printing & Stationery”
- Checking with managers the accuracy of the attendance data and weekly session reports
- Preparing basic analysis report every month as per need of program operations.
- Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to managers and SSOs within set timelines.
**Qualification and Experience (essential unless otherwise stated)**:
- Graduate in Finance
- 2+ years’ experience in finance and accounts
- Fluent in the local language, English and Hindi.
- Good knowledge in Microsoft Excel, Power Point & word
**Education**:
- Bachelor's (preferred)
**Experience**:
- Taxation: 1 year (preferred)
- total work: 1 year (preferred)
**Language**:
- English (preferred)
License/Certification:
- Tally (preferred)
Work Location: In person
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