Executive Assistant to CEO

6 months ago


Remote, India HD Staffing Solutions Pvt Ltd Full time

We are hiring for one of the **California (US)** based company, Its **work from home positions with US shift timing**.(Please only relevant profile can apply)About the Role:
The incumbent will be part of the CEO’s office and will be responsible for providing secretarial and
administrative support to the Chief Executive Officer & Executive Members as required.
Key Responsibilities:

- **Calendar management**: Manage the CEO's calendar, scheduling appointments, meetings,
conferences, telecons, and travel arrangements. Depending on the importance and urgency of
the matter, exercise judgement finding appropriate time on the CEO’s calendar with relevant
stakeholders.
- **Travel arrangements**: Prepare travel itinerary and work with the admin SPOC and travel partner
to make necessary travel arrangements for the CEO, including booking flights, hotels, rental
cars, and other transportation / accommodation / arrangements as required.
- **Meeting / engagement management**: Serve as the first point of contact for the CEO’s office.
Organize and manage meetings, including drafting agendas, preparing meeting materials, and
taking minutes. Ensure relevant draft / inputs from concerned team(s) are received in time for
CEO’s speaking engagements. Manage information flow in a timely and accurate manner.
Work closely with other leaders and teams to execute initiatives and events that are driven by
the CEO’s office.
ensuring that messages are appropriately prioritized, responded to, and filed. Organize and
maintain all important documents used by the CEO for travel and other procedural
requirements.
- **Administrative tasks**: Responsible for a range of administrative tasks, such as managing
expenses, contact list, processing invoices, and other paperwork. Carry out preliminary
research and suggestion solution / options for travel / logistics and similar administrative
support. Ensure proper filing and retrieval systems including maintaining notes of meeting
discussions.
- **Confidentiality**: Maintain strict confidentiality at all times for sensitive and confidential
information.
- **Relationship management**: Serve as an effective coordinating point of contact among
executives, employees, clients and other external partners. Develop and maintain relationships
with key stakeholders, partners, and other executives.
- Support miscellaneous administrative tasks as assigned by CEO.

**SKILLS AND QUALIFICATION**:

- **Excellent Written and verbal communication skills**:

- **Tech savvy**:

- **High emotional intelligence**
**-Travel logistics**
**-Reporting skills**
**-Scheduling and managing multiple calendars**
**-Computer software skills including Microsoft Office**
**-Organization skills**
**-Time management skills**
**-Attention to details**
**-Office management**
**-Bachelor’s degree preferred**

Who you are:

- Extremely organized and well ingrained in the pace of the startup culture, i.e. accustomed to
the pace, patient, resilient and a problem solver with a can-do attitude.
- Exercise judgment, discretion, and confidentiality in managing work.
- Flexible, adaptable and accessible to the senior executive and team(s) they work with.
- Resourceful in getting the work done.
- Excellent communication and interpersonal skills; can build rapport with colleagues
immediately and cut across team.
- Good handle of managing domestic and international travel.
**-You have three to five years of administrative / executive assistant experience.**

Pay: ₹100,000.00 - ₹125,000.00 per month

**Benefits**:

- Work from home

Schedule:

- Night shift
- US shift

Application Question(s):

- Have you managed CEO's activity or relevant profiles?

**Experience**:

- total work: 1 year (required)

Work Location: Remote



  • Remote, India Talent Basket Full time

    Position: Executive Assistant **Roles and Responsibilities**: - Provide high-level administrative support to the Co-CEOs, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Able to handle initial sales operations activities, arrange for the sales kick-off meetings. - Prepare and organize documentation, presentations,...


  • Remote, India NEW VISION GLOBAL INDUSTRIES PRIVATE LIMITED Full time

    **Position Overview**: Key Responsibilities: - Manage the CEO's complex and ever-changing schedule, including coordinating meetings, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and diplomacy at all times. - Prepare and edit correspondence,...


  • Remote, India Neolytix Full time

    About this Position Working at Neolytix At Neolytix, you will learn to hone your Consultative skills, develop drive & leadership, balance work with family time and importantly have fun! - Complimentary Medical Coverage for your Family & dependents - Work with diverse team members across countries & cultures - Participate in Clubs based on your hobbies and...


  • Remote, India Kabru consulting Full time

    **THIS IS 100% REMOTE WORK FROM HOME JOB. YOU SHOULD HAVE WORKED AS EXECUTIVE ASSISTANT TO CEO IN THE PAST AND MIN 8 YEARS OF EXPERIENCE AND MUST HAVE "BRITISH OR AMERICAN ENGLISH ACCENT". PLEASE APPLY ONLY IF YOU MEET THESE REQUIREMENTS. FMCG EXPERIENCE OR ANY PRODUCT EXPERIENCE IS MOST PREFERRED.** **Responsibilities**: - Handle communication on behalf...


  • Remote, India Vivasvat Revolution Limited Full time

    As the Executive Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of the executive office. You will serve as the right-hand person to the CEO, managing various tasks, communications, and interactions to support the executive team and contribute to the overall success of the organization. **Responsibilities**: **Stakeholder...


  • Remote, India Sneads Full time

    Company Description Sneads is an innovative company that combines the art of selling with the science of strategy. Our strategic expertise, proven formulas, and sales psychology help our clients achieve their goals. We believe that when you add creativity and differentiation to the mix, that's when the magic happens! Role Description This is a part-time...


  • Remote, India Kabru consulting Full time

    **THIS IS 100% REMOTE WORK FROM HOME JOB. WE NEED SERIOUS CANDIDATES WHO ARE AVAILABLE TO WORK IMMEDIATELY AND YOU SHOULD HAVE WORKED AS AN EXECUTIVE ASSISTANT TO THE CEO OF A COMPANY IN THE US OR UK AND SHOULD HAVE THAT ACCENT. PLEASE DON'T APPLY IF YOU DON'T HAVE AND MOST PREFERENCE IS THE PERSON WITH FMCG COMPANY EXPERIENCE. PREFER ONLY FEMALE...


  • Remote, India Kabru consulting Full time

    **THIS IS 100% REMOTE WORK FROM HOME JOB. WE NEED SERIOUS CANDIDATES WHO ARE AVAILABLE TO WORK IMMEDIATELY AND YOU SHOULD HAVE WORKED AS AN EXECUTIVE ASSISTANT TO THE CEO OF A COMPANY IN THE US OR UK AND SHOULD HAVE THAT ACCENT. PLEASE DON'T APPLY IF YOU DON'T HAVE AND MOST PREFERENCE IS THE PERSON WITH FMCG COMPANY EXPERIENCE.** **Responsibilities**: -...


  • Remote, India KB Supply LLC Full time

    Company: KB Supply LLC Job Title: Part-Time Personal Assistant to CEO (Remote) Location: Work from Home | Hours: 2 hours/day (Flexible) We are hiring a Part-Time Assistant to the CEO to support daily team performance reviews in a fully remote, flexible role. This position is ideal for an organized, detail-oriented individual looking to make a meaningful...


  • Remote, India tootly Full time

    help the CEO is executing various day to day tasks via calls and messaging on whatsapp. Need to show ownership in ensuring tasks are completed on time and properly. Be flexible to take different responsibilities, have good communication skills to articulate to teammates/ customers etc and organisation skills to manage multiple task flows well. **Job Type**:...

  • CEO Office Intern

    6 months ago


    Remote, India HealTether Healthcare Services Private Limited Full time

    **Job Summary**: Join our team as a CEO Office Intern to gain valuable experience supporting our CEO and executive team with administrative tasks, research, and projects. **Key Responsibilities**: - **Administrative Support**: - Manage the CEO’s calendar and schedule meetings. - Prepare materials for meetings and presentations. - Handle confidential...


  • Remote, India Puzzle Innovation Full time

    **Internship Opportunity: Executive Assistant to the CEO (Remote)** **Company**: Puzzle Innovationz **Location**: Remote (US Timezone - 9 am to 5 pm EST) **About Us**:Puzzle Innovationz, a leading USA-based development agency, is offering a three-month internship for an Executive Assistant to the CEO. Our agency specializes in crafting innovative web...


  • Remote, India Pinnacle Employment Full time

    Title: Executive Personal Assistant to Chief Marketing Officer (CMO) Experience: 1+ years **Salary**: upto 25,000 **Job Description**: We are seeking a highly organized and proactive Executive Personal Assistant to support the Chief Marketing Officer (CMO) in our dynamic Edtech Company. As the right-hand person to the CMO, you will play a pivotal role in...

  • CEO Intern

    6 months ago


    Remote, India Baoiam Full time

    **Job Title**: CEO Intern **Company**: BAOIAM INNOVATIONS Pvt Ltd **Location**: Remote **Job Type**: Internship **Company Description**: Baoiam Innovations Pvt Ltd is a fully certified education platform that has been helping students achieve their professional and personal goals since 2020. Our platform provides courses and opportunities in various...


  • Remote, India Bexcode Services Full time

    **Job description** Position: Executive Assistant Job Summary: The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of daily tasks. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with...


  • Remote, India Olive Trees Full time

    For a US start-up company (work from home) **Role : Executive Assistant with some experience in Business Development** - Manage personal tasks for Founders - Inbox and Calendar Management - **Experience working with a Start-up is mandatory**: - Researching latest trends pertaining to IT Industries - Create first draft of proposals if required - Well versed...


  • Remote, India Yral.com Full time

    **About the Company** 1. Manageand maintain executives' schedules, appointments, and travel arrangements. 2. Coordinate meetings, conferences, and events, including agenda preparation, venue booking, and logístical arrangements. 4. Prepare and edit correspondence, reports, presentations, and other documents on behalf of the executives. 5. Conduct...

  • Executive Assistant

    6 months ago


    Remote, India Obran Cooperative Full time

    **Job Description**: **Requirements**: - Manage the CEO's calendar, including scheduling internal and external meetings, and ensuring punctuality. - Attend meetings with the CEO, take notes, and follow up on action items. - Organize and coordinate the CEO's travel arrangements. - Assist with internal-facing projects, such as member chats and team...


  • Remote, India FAITH DIGITAL MEDIA Full time

    **About Us**: We are a marketing agency that works with global DTC brands and helps them grow. We are looking for a Virtual/ Executive Assistant to provide administrative support while working remotely. You will handle a variety of tasks that include: - Engaging in daily communications with various stakeholders on behalf of the company. - Organizing files,...

  • CEO

    2 months ago


    Remote, India American Academy of yoga in medicine Full time

    **Job Title**: Chief Executive Officer (CEO) **Company**: AAYM (American Academy of Yoga and Meditation) **Location**: Remote (India-based) **About AAYM**: AAYM (American Academy of Yoga and Meditation) is an organization dedicated to holistic well-being and education. Specializing in creating eLearning platforms, AAYM aims to expand its global impact by...