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Executive Assistant to M.d

4 months ago

Noida, India Hydrise Group of Companies Full time

**JOB BRIEF: -**

The Executive Assistant provides high-level administrative support to the Managing Director with the day-to-day business of the organization including scheduling meetings and maintaining director's calendar, preparing correspondence, coordinating travel, other related functions.

**JOB RESPONSIBILITIES: -**
- Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
- Prepares Director’s mileage expense report.
- Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
- Provides full administrative assistance to the Executive Director.
- Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.
- Maintains director, board and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.
- Assists local government leaders with performance ticket requests and delivery.
- Maintains personnel and customer confidence and protects operations by keeping information confidential.
- Prepare internal & external corporate documents for team members and industry partners.
- Scheduling meetings and appointments and managing travel itineraries.
- Arrange corporate events and support to Human Resource dept.
- Maintain an organized filling system of paper and electronic documents.
- Develop and sustain a level of professionalism among clients or investors.
- Typing letters, formatted, edited mail, and other documents.
- Make Google forms for evaluation meetings, virtual meetings.
- Maintain Managing Director calendar and diary, schedule meetings & make arrangements for the same.
- Any work as assigned by the Managing Director.
- Assisting & supporting the Human Resource department.
- Answered telephone calls, as well as screening and forwarding calls.
- Scheduling and confirming appointments, meetings, and events.
- Welcomed and assisted guests in a friendly and professional manner.
- Handling basic inquiries and sorting mail.
- Performing other administrative tasks, if required.

**REQUIREMENTS & SKILLS: -**
- Formal qualification in Personal Secretary, secretarial work, or related training.
- Minimum 3-5 years of experience as an Executive Assistant reporting directly to Managing Director.
- Exceptional ability to create a welcoming environment.
- Experience in answering and screening calls, as well as scheduling appointments.
- Advanced M.S. Office with an ability to become familiar with firm-specific programs and software.
- Excellent interpersonal and communication skills.
- Friendly & Professional demeanor.

**PREFERENCE: -**

**Salary**: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Noida - 201304, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal assistant: 2 years (preferred)

Expected Start Date: 15/03/2023