Front Desk Executive

3 days ago

Mohali, India Vertex Infosoft Solutions Pvt. Ltd Full time

**Front Desk Executive**

**Experience required**: Minimum 1 year, Fresher can also apply

**Vacancy**: 01

**Salary**: Fresher: CTC 17500 PM, Experienced: Negotiable

**Additional Benefits**: Group Health Insurance, In-house Cafeteria, Zero Cost Training.

**Qualifications**:Graduate/Postgraduate in any stream

**Skills & Qualities**:

- Excellent verbal and written communication skills
- Clear speech, polite and good manners
- High standard of personal presentation
- The ability to be calm
- Well organized

**Key Responsibilities**:

- **Maintaining the reception area**: Keeping the reception area tidy and presentable is essential. This includes organizing reading material; ensuring furniture is clean and in good condition.
- **Greeting and welcoming visitors**: Responsible for welcoming all guests, clients, and visitors as they arrive at the office or reception area and coordinate with them to ensure smooth meetings.
- **Answering phone calls**: Handling incoming phone calls, forwarding calls to the appropriate individuals or departments, taking messages, and provide general information to callers.
- **Handling couriers and parcels**: Responsible for receiving and distributing couriers or parcels, making entry in records, and ensuring the package reach the right recipients promptly.
- **Managing appointments and schedules**: Schedule appointments for clients/visitors/conference room booking and coordinate with staff members to ensure smooth meetings.
- **Managing access**: Responsible for controlling access to the premises, ensuring only authorized personnel or visitors enter the office.
- **Assisting with administrative tasks**: Responsible for the administrative duties, such as data entry, filing, and preparing documents as guided.
- **Maintaining Employee Records**: Helping to maintain and update employee records and databases, ensuring accuracy and confidentiality.
- **General HR Support**: Providing general administrative support to the HR team, such as scheduling interviews, maintaining meetings, handling inquiries, and maintaining hiring and removal formalities/documentation as guided.

**Requirements**:

- Proven working experience as a Front Office Executive/Receptionist, preferably in an IT Company or Hotel Industry.
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently as well as in a team environment.
- Must be able to maintain confidentiality of sensitive information.

**Interview Process**
- **Round 1**: H.R. Round: Verbal
- **Round 2**: Personal Interaction Round : Verbal

**About the Company**

Incorporated in 1999, Vertex Infosoft is based in Mohali (Punjab) and registered with “Software Technology Parks of India (STPI)” as 100% Software Export Unit. We have been providing Software Applications and IT Services to Marine and Offshore companies all over the world since the year 2002. Our company’s Marine ERP Software has Product Type Approval Certification from DNV-GL (Norway).

**Job Types**: Full-time, Permanent, Fresher

**Salary**: From ₹17,500.00 per month

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (preferred)
- Hindi (preferred)

Ability to Commute:

- Mohali, Punjab (required)

Ability to Relocate:

- Mohali, Punjab: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 8264000755

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