Executive Assistant

4 weeks ago

Delhi, India Cartier Full time

Reference Code: 91404**Executive Assistant - 1 Year contract**:

- Delhi, DL, IN- Fixed TermThe story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all Métiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105 nationalities are united by a shared independent spirit and commitment to excellence, striving to continuously enrich our Maison’s heritage by pushing the boundaries of creativity.

**MAIN PURPOSE**

The Executive Assistant will provide support to the leadership team to help them make the best use of their time by dealing with secretarial/administrative tasks. The job holder will carry out assignments as requested by the Directors.

**KEY RESPONSIBILITIES**

**Administrative support**
- Screen incoming calls and correspondence and respond, independently, when possible
- Prepare reports and verbal or written correspondence on behalf of the Directors
- Draft/write powerpoint presentation
- Prepare documents, templates as needed by the Director
- Acts as custodian of corporate documents and records
- Create and maintain filing systems
- Manage special projects at the direction of Directors
- Perform confidential duties and related special projects using a high level of discretion and personal judgment
- Maintain and coordinate a high volume of sensitive and confidential material
- Prepare and send couriers and other necessary mails, etc.

**Organization and Scheduling**
- Manage the calendar and schedule appointments (organize meeting, logistic)
- Organize and coordinate business trips for both Directors and prepare expense reports
- Organize team meetings and team building activities
- Organize seminars
- Coordinate market visits from Cartier Middle East and Cartier International

**HR admin support**
- Prepare internal communication memos
- Prepare HR announcements and update Org Chart
- Schedule interviews
- Support in the scheduling of new starter meetings and follow ups with L&D team to ensure all new starters are fully onboarded into their new role and have all the tools and information to be successful

**Internal Communication**
- Act as key contact between the Directors and the managers/managers’ assistants and other departments
- Ensure distribution flow of information.

**JOB PROFILE (for recruitment purpose only)**

**Education**

BA’s degree

**Required experience**

3-5 years as Executive Assistant

**Technical skills / abilities**

Fluent in English

Good knowledge of Office

**Personal skills**
- Professional attitude, integrity and discretion are essential given the nature of the Department’s work, as well as ability to communicate appropriately at all levels
- Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
- Task focused, able to meet tight deadlines and set priorities according to business needs
- Attention to detail, respect for procedure requirements
- Strong customer and service focus, solution oriented
- Good communication skills, with dynamic and easygoing personality
- Excellent Powerpoint presentation skills with good level of creativity

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