Document Controller

1 month ago

New Delhi, India Bechtel Full time

**Requisition ID: 273307**
- ** Relocation Authorized: National - Single**:

- ** Telework Type: Part-Time Telework**:

- ** Work Location: New Delhi**

**Company Overview**:
Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.

Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.

**Position Summary**:
The proposed position is for a Document Controller to help project in records management and administrative activities for one or more key result areas. Key activities include understanding GBU specific and project specific work process, plan, control, distribute and transmit records as per defined guidelines, using automated tools; and finally archive project records as directed by Project management.

Maintaining quality, correctness and timely execution of activities are critical requirements of the position.

Document handling will primarily be electronic in a collaborative Content Management System (ECMS), Aconex, to register, control, distribute, transmit, file and archive project records.

**Experience**:

- Minimum of 8 years’ practical document/records/information management experience. Experience in EPC industry is desirable.
- Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records. Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, and coordination with client’s document management team and help.
- Proven capability of processing a high volume of supplier and/or project documentation.
- Develop and help the implementation of the records retention and turnover plans.
- Work in team environment and provide training on Work process and tools.

**Location: Gurgaon**

**Education**:
Postgraduate/ Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable.

**Pre-requisites**:
Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.

**Job description**:

- Should have excellent hold on Excel features, and competency on Excel Macro writing etc. shall be considered as added qualification.
- Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
- Distribution of Project Records from Aconex to desired work groups (Clients, Suppliers, Engineering & Procurement team, etc)
- Quick retrieval of Project Records from Aconex
- Publishing document metadata, turnover of Project Records (both electronic as well as hard copy) as found by the Project Management Team
- Administrative tasks

**Other Requirements**:

- Excellent communication skills (oral and written)
- Strong aptitude for automation and eager to learn.
- Strong analytical skills to identify problems and work with Global Team / Vendor to find, develop and implement solutions.
- Good interpersonal skills to provide daily user help.
- Ability to prioritize and flexibility to multi-task in a fluid environment.
- Ability to work independently with mínimal supervision in disputing, dynamic work environment.
- Willingness to work on extra time, if required by the project.

**Additional responsibilities**:
Establishing the document management work process, to be followed on the project, and its implementation, including revision control and configuration control.

Participate in the configuration of the Electronic Content Management Systems (ECMS) tool and arrange for/provide training.

Preparation and maintenance of the distribution matrix for the project

Supervising and guiding project level document controllers in their delivery

Quality assurance in the documentation processes.

Generate reports as required by the management team and customer.

Develop and maintain a project record retention plan and matrix.

Develop and maintain the project turnover plan.

Knowledge of multiple ECMS systems

Providing ECMS training to internal and external project participants, like Client’s team, and Supplier / Subcontractors.

Experience with workflows, packaging, document configuration management

Knowledge of Industry and regulatory standards for record keepi

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