Female Receptionist

5 months ago

Bengaluru Karnataka, India Shilton hospitality llp Full time

**Job Description: Female Receptionist for Corporate Office**

**Position**: Female Receptionist
**Location**: Bangalore
**Reports to**: Corporate HR
**Department**: Administration

Job Summary:
The Female Receptionist is the first point of contact for visitors and clients at [Your Company Name]. This role is responsible for providing exceptional customer service, managing the reception area, handling incoming calls, and supporting administrative functions to ensure smooth office operations.

Key Responsibilities:

- **Front Desk Management**:

- Greet and welcome visitors and clients with a positive, helpful attitude.
- Direct visitors to the appropriate person and office.
- Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
- **Communication**:

- Answer, screen, and forward incoming phone calls in a polite and professional manner.
- Handle inquiries and resolve or escalate issues in a timely manner.
- **Administrative Support**:

- Manage appointment scheduling and coordinate meeting rooms.
- Receive, sort, and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitoring logbook, issuing visitor badges).
- **Office Coordination**:

- Assist with administrative tasks such as data entry, copying, faxing, and filing.
- Maintain and update records, databases, and logs.
- Support the Office Manager or HR Manager with various administrative tasks and projects.
- **Customer Service**:

- Provide excellent customer service and address any client or visitor concerns.
- Maintain a professional demeanor at all times.
- Assist in onboarding new employees by preparing their workstations and necessary documentation.
- **Supplies Management**:

- Monitor and maintain office supplies inventory.
- Place orders for supplies and ensure timely replenishment.
- Coordinate with vendors for office maintenance and repairs.
- **Event Coordination**:

- Assist in organizing company events, meetings, and conferences.
- Manage catering orders and setup for meetings.

Qualifications and Skills:

- **Experience**:

- Previous experience as a receptionist.
- **Education**:

- High school diploma; additional certification in Office Management is a plus.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Professional appearance and attitude.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- **Physical Requirements**:

- Ability to sit, stand, and walk for extended periods.
- Ability to lift and carry office supplies and packages.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift
- Rotational shift

Work Location: In person

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