Account Executive

2 weeks ago


Thiruvananthapuram, India TRUSTED REALTY LLC Full time

**What we are looking for**:
We are seeking to fill an Accounting Assistant (Real Estate Retail Leasing) role for our company. This role will work with a wonderful collaborative team of professionals. This person will have open communications on a daily basis with the CEO of Real Estate and team and work closely together to fulfill the objective of supporting the overall business by ensuring all real estate services in place.

Special Note: This role is not for real estate leasing agents, it is an administrate role for someone who is organized to handle process and workflow for lease documents, rent payments along with heavy excel spreadsheet management and superior attention to detail.

**Highlights of the role**:
To provide administrative and clerical support in the Real Estate Department. Oversee the timely processing all real estate functions (such as processing deal sheets, lease agreements, rent payments, invoices & reporting) in order for the Real Estate department to be efficient and achieve company goals. Ability to be proactive, problem solver and strong communicator.

**Essential Functions**:

- Process invoices and rent payments accurately and timely; assist with end of the year sales reporting.
- Create reports using excel.
- File Maintenance, including filing
- Negotiating onsite mall storage along with processing the lease agreement.
- Managing the lease administration process from start to finish:Log receipt of leases.

Review lease and requesting lease revisions.
Process lease agreements packets.
Track LA, COI and related materials to return to mall and developers.
Ensuring timely execution by the VP, Real Estate.
Returning lease agreement to the landlord.
Enter rent payments.
Review fully executed leases then track and file appropriately.
- Maintaining landlord relationships with developers and prperty management team
- Reporting - Maintain RE Dept reporting files. Create excel reports to analyze Real Estate business for VP and Leasing Manager. Annual fiscal year sales recaps. Annual Sales Reporting to the malls. Create new reports as needed.
- Administrative support for the Vice President, Real Estate and Lease Manager and alongside the

Real Estate team to maintain efficiencies within the dept.; and coordinate with other departments.
- Submitting deal sheets to the CEO for approval.

Enter LFSs, respond to questions from CEO and VP; Contact ops for feedback on location/malls.
- Maintain RE files both hard copies and electronic files.
- Production Schedule - Organize lease processing based on Production Board and Dept goals.
- Storage - be the liaison between Store Ops and RE to process Storage Requests. Contact malls to check availability, negotiate rates, submit for approval, process lease agreements and track accordingly; maintain files and documents.
- Must be able to work overtime occasionally

**Qualifications/Basic Job Requirements**:

- 8+ years in related administrative experience.
- Preferred B.Com & M.Com graduates
- Read and comprehend basic lease documents
- Excellent record-keeping skills.
- Excellent verbal and written communication skills.
- Time management skills are a must.
- Ability to prioritize, multi-task, and meet tight deadlines with accuracy.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
- Basic account payable functions.
- Strong analytical skills.
- Highly driven with a high degree sense of urgency.
- Overall knowledge of administrative tasks and responsibilities.
- Advance computer skills, including data entry and data processing. Including MS office, outlook, excel, and word. (Will train on in house programs)
- Excellent interpersonal communication.
- Ability to multitask and thrive in face pace, team-oriented environment.
- High ethical conduct.
- Experience with Quickbooks ,Tally is a plus

**Benefits**:

- Flexible schedule
- Paid sick time
- Work from home

Schedule:

- Evening shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Taxation: 1 year (preferred)
- total work: 1 year (required)

**Language**:

- English (preferred)

License/Certification:

- Tally (preferred)

Application Deadline: 18/03/2023


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