Document Controller

3 weeks ago

Gurugram Haryana, India COWI Full time

Application deadline**:14 April 2024** - India - Location: Gurgaon - Infrastructure & Transportation

**Document Controller**
**Gurgaon (Hybrid)**
**Permanent**

**Are you enthusiastic about joining an organisation that supports green transition? If you are a recent graduate with a keen interest in infrastructure projects and excited to kickstart your career as a Document Controller, this opportunity is perfect for you.**

**Join our Tunnels and Underground Structures team in Gurgaon**

By joining the team, you will become part of our Tunnels and Underground Structure's (TUS) 180 skilled professionals in India, and of the Project Management Services team that in close collaboration with Project Management Services team elsewhere in COWI's Business Line International deliver projects globally. Our customers are typically public asset owners and large international contractors located in Scandinavia, North America, United Kingdom and Singapore.

COWI's TUS team is rapidly growing and to support this growth, we are looking for a motivated **Document Controller.**

In this role you will be responsible for:

- Acquiring proficiency in and support the electronic transmission of documents
- Establishing and maintain an organized filing system to facilitate the efficient retrieval of documents
- Registering, distributing and tracking all incoming and outgoing documents, drawings, correspondences, including site instructions, change orders, technical queries, RFI, letters, reports, and other relevant documents
- Maintaining a database register, updating document details, and revision status
- Collaborating with internal teams to ensure the timely submission of documents
- Ensuring proper version control and document naming conventions
- Conducting routine quality checks on documents to ensure compliance with project procedures and company standards

**Your Skills, Our Team. Together we design the future**
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

Moreover, you will have:

- Bachelor's degree and minimum 0-3 years of experience in project administration/ document control or a related field
- Proficiency in Office 365 and Microsoft Office tools
- Clear and effective verbal and written communication skills
- Strong attention to detail and organizational skills
- Capability of working collaboratively within a team environment
- Willingness to learn and adapt to new technologies and procedures
- Previous experience in document control (is good to have)

Familiarity with Electronic Data Management Systems such as ProjectWise, Asite, Aconex, Documentum etc (is good to have)
- Basic understanding of document management standards, processes, and procedures (is good to have)
- Understanding of basic Quality Management System principles (is good to have)

**A place to work and so much more**
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 8000 people who bring their expertise in engineering, architecture, energy and environment into play.

**Got more questions?**

We do our utmost to ensure that our recruitment process is as fair and unbiased as possible. You can help us by not including a photo in your CV when you apply.

**Equal opportunity employer**
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

LI-Hybrid

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