Accounts Executive
2 weeks ago
**RESPONSIBILITIES**
1. **Overall Branch monitoring & administrative function of the Coimbatore Branch.**
2. **Sales Order **- Sales Order booking in Sale Order register, Order processing.
3. **Invoice**:
- Preparing Invoice in SAP.
4. **Despatch** - Timely despatch of materials, to file Invoice copy duly signed & stamped by Dealer / Distirbutor or L.R. copy along with our Invoice copy.
5. **Dealer payment through RTGS, NEFT & Direct deposits by Dealers to CMO Current A/c.** To maintain a Register for this and make entry in this register, after payment confirmation received from CMO A/c Dept. To prepare Dealer Receipt in SAP on the same day.
6. **Dealer payment by cheque at Branch (CMS) ** - Dealer Receipt should be prepared in SAP on cheque deposit date.
7. **Dealers A/c** - Preparing the Dealers A/c confirmation statement in every six months.
8. **Fund transfer to CMO** - To keep maximum balance of Rs.20,000/- and the balance amount to be transferred to CMO on daily basis.
9. **Bank Reconciliation** - Bank statement tallying.
10. **Stock Reports** - Preparing daily and monthly stock reports.
11. **Stock Verification** - To take physical stock at Store Dept on 1st of every month and prepare physical stock report. To tally monthly physical & book stock.
12. **Cheque Incoming Register** - Maintaining Cheque Incoming Register for expense cheques.
13. **Petty Cash** - Handling of petty cash and keep cash balance as per company norms.
14. **Branch Expenses **- To enter all indirect expenses in respective month itself.
15. **DA sheet** - Entering all transactions in SAP and send DA sheets (with Cash Denomination) to CMO twice in a week.
16. **Statutory Liabilities & others** - Preparing & filing Monthly/Half Yearly Return of Sales Tax, Service Tax, ESI, PT, Shops & Establishment Act and payment to Water Tax, Property Tax, Telephone Bill & Electricity Bill pertaining to branch.
18. **Credit Note to Dealers & Franchisees **- To prepare Credit Note in SAP after getting approval from CMO.
19. **C forms & F forms** - Collecting C forms through Sales Team & issuing F forms.
20. **Report **- Preparing of monthly performance report and send it to CMO.
**DUTIES**
1. **Approvals of various accounting documents**:
- such as Credit Notes, Debit Notes, General JVs, stock JVs.
2. **Material Transfer** - Co-ordinating with CMO and H.O. on material transfers.
3. **Cheque Deposit & Cash Deposit **- to ensure cheque & cash deposits without any delay.
4. **Expense Control** - Manage and control departmental expenditure within agreed budgets. Expenditure budget monitoring. Budget vs Actual - Variance analysis.
5. **Deciding and approving office purchases** - such as stationery, assets, required for office maintenance, etc.
6. **Implementation of policies**:
- framed by the organization.
7. **Stock Control**:
- for water heater, spare parts and marketing goods.
8. **Trade mark & Legal matters** - To handle trade mark cases & other legal matters.
9. **Staff Welfare & Training**:
- Staff welfare including motivation, training of employees.
10. **Performance Appraisal** - Work allocation & monitoring the employees’ performance.
11. **MIS reports** - Should submit the required MIS report to CMO.
12. **Monthly Performance Meeting **- To conduct monthly Performance Meeting of all Departments together and send minutes to CMO.
**Job Types**: Full-time, Permanent
**Salary**: ₹400,000.00 - ₹450,000.00 per year
**Benefits**:
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- Taxation: 5 years (preferred)
**Language**:
- English, Tamil (preferred)
License/Certification:
- SAP (preferred)
Work Location: In person
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